Here are the upcoming fiscal year-end activity due dates:
This Week’s Activities
Wednesday, June 21, 2023
- Deadline for submitting fully approved Disbursement Vouchers for routing to Accounts Payable/Travel with supporting documentation to ensure it is fully approved by June 30, 2023, and expenses in FY 2023 Period 12.
- Deadline for submitting fully approved travel advance and operational advance settlements on Distribution of Income & Expenses, Disbursement Vouchers, and Cash Receipts with supporting documentation to ensure approval and posting in FY 2023 Period 12.
Friday, June 23, 2023
- Deadline for submitting asset retirements and transfers to Property Management for FY 2023. Campus can begin submitting asset retirements and transfers for FY 2024 on July 17, 2023.
Next Week’s Activities
Monday, June 26, 2023
- Deadline for Accounts Payable Interface units to submit files for FY 2023. Units may begin submitting FY 2024 files on July 3, 2023.
Wednesday, June 28, 2023
- Payroll will be posted to Period 12. Payroll Expenditure Listings will be available to campus on June 29, 2023, after 10 a.m.
Friday, June 30, 2023.
- Departmental deposits for FY 2023 must be received in the Bursar's Office by 4 p.m. to ensure sufficient processing time. For questions, contact the Bursar’s Office at 520-621-0887.
- All student activity that is posted to UAccess Financials for FY 2023 will be included in the Student Snapshot.
- Service and Interdepartmental billings must be fully approved to post to FY 2023 Period 12.
- Last day for Accounts Payable/Travel to review and approve Disbursement Vouchers to expense in FY 2023. Supporting documentation for the expenditure must be attached in the Notes and Attachment Tab to post in Period 12.
- Interim FY 2023 Period 12 close for regular transaction processing. Items including payroll and Administrative Service Charges may continue to post to Period 12 until the period closes on July 15, 2023.
- All General Error Corrections, Transfer of Funds, Salary Expense Transfers, Distribution of Income & Expenses, and Cash Receipt documents must be in final status by 6 p.m. All documents in enroute status after 6 p.m. will be disapproved.
- Last day to close accounts until August 1, 2023.
- Last full payroll encumbrance load for FY 2023. This encumbrance load will be posted to Period 12. Encumbrances will not post again until they are zeroed out for FY 2023 on July 13, 2023.
Saturday, July 1, 2023.
- Year-End versions of Budget Adjustments, Distribution of Income & Expenses, General Error Corrections, Transfer of Funds, and Salary Expense Transfers/Benefits Transfers will post to FY 2023 Period 13. All other documents, except PCard transactions with postdates prior to July 1, 2023, will post to FY 2024 Period 01.
- Electronic Funds Transfer claimed after June 30, 2023, but with a deposited date prior to July 1, 2023, should be recorded utilizing the year-end Distribution of Income & Expense document. These will post to FY 2023 Period 13 through July 14, 2023. Any transactions with a deposited date of July 1, 2023, or later will use the regular Distribution of Income & Expense document. These transactions will post in FY 2024.
- Activity begins posting to FY 2024 Period 01.
Sunday, July 2, 2023
- PCard transactions with a post date of June 30, 2023, should be available in UAccess Financials.
Additional resources can be found on the Year-End Information page.
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Information in this and future emails will be available on the UAccess Financials Community Forum, Message of the Day, and Business Offices News section of the Financial Services website.
For general year-end assistance, contact Financial Services Initiatives and Outreach at FNSV-Outreach@arizona.edu.