Background
The goal of this policy is to maximize personal safety as well as compliance with applicable Federal and State regulations.
Purpose
- Provide information, resources, and guidance to University travelers to maximize their safety and health while traveling abroad
- Facilitate immediate access to data on the location of University international travelers and to communicate rapidly with University travelers to verify well-being and provide instructions or guidance if needed
- Evaluate applicability of state and federal regulatory requirements in advance of international travel to provide direction on compliance and avoid potential penalties including imprisonment and severe fines
Compliance is necessary to:
- Receive reimbursement for travel expenses, if eligible
- Be covered by applicable insurance programs during international travel
- Receive University academic credit for international coursework, if eligible
- Receive available University assistance in the event of an emergency during international travel
- Avoid significant personal fines and potential prison sentences, internationally
- Avoid disciplinary action and/or limitations on future University travel
- Adhere to related applicable University, state, and federal policies
Required Actions in Advance
| Required Action | Responsible area to process |
|---|---|
| Complete travel authorization form | Traveler or designee |
| Employee travel authorization | Department |
| Travel authorization review, coordination, and funding advance | Financial Services Travel Office |
| Travel Itinerary Registration | Traveler or designee |
| Travel Warning Areas | ITSOC/Provost |
| Advanced authorization for student travel as part of a University program | Study Abroad |
| Export Control Regulations | University Export Control Office |
| Defense Base Act Insurance | Risk Management |