New Object Codes for Search Firm Expenses

In collaboration with the Division of Human Resources, the Financial Services Office has created two new object codes for search firm expenses in order to meet reporting needs.  The following guidelines, along with additional information, are available on Human Resources’ Search Firm web page.

HUMAN RESOURCES GUIDELINES

Once you have identified the search firm you will collaborate with, please be sure to:

  1. Contact Purchasing to ensure appropriate procurement and contracting procedures are followed.
    1. All expenses for search firms and sourcing specialists should be posted to the following Object Codes in UAccess Financials:
      1. 3480 - Search Firm Services Fees: Fees paid for services to search firms or sourcing specialists used by the University to find eligible candidates for open positions. (Example: fees paid to a consulting firm involved in a search committee)
      2. 3481 - Search Firm Travel: Payment for a search firm’s or sourcing specialist’s lodging or travel expenses incurred in connection with an employment search committee. (Example: hotel or travel agency)
      3. Search firms or sourcing specialists should invoice the University for expenses incurred in accordance with the terms of the contract.
  2. Notify the Division of Human Resources of your search firm selection.
    1. Human Resources (HR) will create a posting on your behalf that mirrors the announcement created by the search firm. The posting will serve as a recruitment record and advertisement, but will not collect candidates. Through the posting, interested applicants will be provided with information on the application process and the contact information for the appropriate search firm.
    2. HR will work with the selected firm to ensure the appropriate Equal Employment Opportunity data is collected during the recruitment process.

If you have questions or need additional information about search firms, please contact Lisa Gundy, Director, HR Recruitment and Outreach, at lisagundy@email.arizona.edu or (520) 621-7705 or refer to the HR Search Firm web page.   If you have questions regarding the use of the above object codes, please contact your Fund Accountant.