Approving Employee Reimbursements Electronically

Employees who have email preferences set up in UAccess Financials will have an email generated to them when a Disbursement Voucher requires approval.  Once the email is received the user may click on the email link and log-in to UAccess Financials to review and approve the Disbursement Voucher.

Step 1: Log into UAccess Financials

Step 2: Click on "action list"

Step 3: Electronically routed documents that require your approval will appear in your action list. Click on the Disbursement Voucher and review the details of the reimbursement and the Notes/Attachment tab for any attachments to ensure the amount of the reimbursement is the expected disbursement. If you disagree with any item on the document please consult with your administrative assistant or departmental business office.

APPROVE: If you agree with the reimbursement click "APPROVE" at the bottom of the electronic document. By clicking APPROVE you are attesting to the following:

I HEREBY CERTIFY BY MY EMPLOYEE eSIGNATURE THAT THIS REIMBURSEMENT REQUESTED IS FOR BONA FIDE UNIVERSITY OF ARIZONA BUSINESS PURPOSE AND HAS NOT BEEN PAID VIA THE UA PCARD NOR PREVIOUSLY REIMBURSED. ANY SERVICES PROVIDED OR EQUIPMENT PURCHASED SHALL REMAIN THE PROPERTY OF THE UNIVERSITY OF ARIZONA.

DISAPPROVE: If you disagree with the reimbursement click "disapprove", and a new window with a text box will appear to indicate the reason. Enter your comments, then click "yes." The Disbursement Voucher will be automatically routed to the initiator to make the appropriate changes.

Please contact your administrative assistant, business office, or Accounts Payable at 621-9097 or accts_pay [at] fso [dot] arizona [dot] edu for additional assistance.