International Travel

Background

The goal of this policy is to maximize personal safety as well as compliance with applicable Federal and State regulations.

Purpose

  1. Provide information, resources, and guidance to UA travelers to maximize their safety and health while traveling abroad
  2. Facilitate immediate access to data on the location of UA international travelers and to communicate rapidly with UA travelers to verify well-being and provide instructions or guidance if needed
  3. Evaluate applicability of state and federal regulatory requirements in advance of international travel to provide direction on compliance and avoid potential penalties including imprisonment and severe fines

Compliance is necessary to:

  • Receive reimbursement for travel expenses, if eligible
  • Be covered by applicable insurance programs during international travel
  • Receive UA academic credit for international coursework, if eligible
  • Receive available university assistance in the event of an emergency during international travel
  • Avoid significant personal fines and potential prison sentences, internationally
  • Avoid disciplinary action and/or limitations on future UA travel
  • Adhere to related applicable UA, state, and federal policies

Required Actions in Advance

Required ActionResponsible area to process
Complete travel authorization formTraveler or designee
Employee travel authorizationDepartment
Travel authorization review, coordination, and funding advanceFSO-Operations
Travel Itinerary RegistrationTraveler or designee
Travel Warning AreasITSOC/Provost
Advanced authorization for student travel as part of a UA programStudy Abroad
Export Control RegulationsUA Export Control Office
Defense Base Act InsuranceSPS/ORCA/RM