We are rapidly approaching the end of Fiscal Year 13 (FY13). In order to ensure that requisitions are processed and completed before year end, the last day to submit new requisitions to Procurement and Contracting Services (PACS) is May 7, 2013. Requisitions submitted after this date may not be completed for this fiscal year and will carry over into the FY14.
If you have any questions concerning this matter, please contact Procurement Customer Service: 621-1747. Additional information concerning year end dates and processes will be distributed next week.
Effective April 29, 2013 all UAccess Financial users will be able to enter purchase requisitions for “New Fiscal Year 2013/2014.” In order to enter a FY14 requisition:
The Financial Services Office (FSO) and Procurement and Contracting Services (PACS) are pleased to announce that all IRS Form W9 and Substitute W9 forms can now be sent to one central location for both Accounts Payable and PACS. This is a collaborative effort utilizing technology and shared resources to ensure record retention of W9 Vendor tax forms.
Effective immediately, campus users can send all W9 Tax forms via campus mail at FSO/Operations, PO BOX 210158, Campus, or in emergency situations, via fax to a secure fax line (520) 626-1243.
The Financial Services Office is pleased to offer a new class on understanding the procedures and requirements to comply with the UA’s Financial Policy 9.16 Payments to Nonresident Aliens. The class will provide guidance on navigating this complex policy, along with the supporting documentation required and forms necessary to ensure timely payments through Accounts Payable.
Register on ISW for upcoming classes.
New! Operational Advance Tutorials, Checklists, and Best Practices
FSO, Sponsored Projects, and UITS are delighted to announce the release of our updated and expanded Operational Advance tutorials. You will find the new section in the UAccess Financials online tutorials under Payments & Reimbursements > Operational Advances.
TO: Campus Community
FROM: Andrew Comrie, Senior Vice President for Academic Affairs and Provost
RE: Interim Policy for International Travel Safety and Compliance
To help ensure payments are processed prior to the Holiday Closure, please forward all invoices, reimbursements or supporting documentation to Accounts Payable/Travel Office by Friday, December 14 at 10:00AM. Accounts Payable/Travel will continue to process documents through December 21, although, cannot guarantee that those received after the Dec 14 10:00AM deadline will be processed for payment prior to the closure.
Due to a change to the listserv service, the Payroll customer service email address "payrollinfo [at] listserv [dot] arizona [dot] edu" will expire and will no longer be functional as of January 30, 2013.
Release 3.59 for UAccess Financials was successfully implemented over the weekend. In addition to the changes for Designated Campus Colleagues announced last week: http://uamosaicworkshops.ning.com/group/kualifinancialsystem/forum/topics/dcc-and-kfs-issues-are-being-resolved-1, the release contained several technical fixes and one major change affecting Disbursement Vouchers (DVs).
As communicated by Human Resources on May 11th, Governor Brewer signed House Bill 2264 into law on May 7, 2012. This new law reverses last year’s legislation mandating a 53/47 percent employee/employer split of the total Arizona State Retirement System (ASRS) contribution rate. ASRS contributions have now returned to the historical 50/50 percent employee/employer split. This change was reflected in your May 18, 2012 paycheck.