FSO News

Capital Physical Inventory Reminder

Completed Inventory reports with the Inventory Certification Statement and any necessary backup for unlocated assets must be submitted to Property Management by Monday, April 17, 2017.  Please see http://www.fso.arizona.edu/capital-finance/inventory  for more information, or contact Kelsey Haight, Capital Inventory Coordinator at kjhaight [at] email [dot] arizona [dot] edu if you have any questions.

NetID+ Now Required for Direct Deposit Information

Effective February 6, NetID+, the university’s two factor authentication system, will be required to access the Direct Deposit feature in UAccess Employee. This security enhancement is designed to better protect the safety of our employees’ financial assets.

E-Forms Website Discontinued

The E-Forms service has been discontinued as of December 22, 2016. All forms can be found on the following department "forms" websites:

Accounts Payable University Closure Deadlines 2016

In order to have a successful University Closure, please forward Purchase Order invoices and DV coversheets, with supporting documentation, to FSO Accounts Payable by 5:00 PM on Wednesday, December 14th. Disbursements may be guaranteed prior to University Closure as long as departmental approval is obtained and supporting documentation is compliant with University policy.

Finding your Timesheet in latest version of UAccess

While you are likely aware of the new look in UAccess, some of the upgrades may not be very intuitive at first glance. For those who have not had time to navigate through the changes, follow the steps below to fill out your timesheet.

Log into UAccess Employee...

If the top center of your home screen is entitled “UA Employee Main Homepage”

Changes to e-Forms on July 30

The Financial Services Office would like to inform the campus business community of the following changes coming to e-Forms.

Beginning Saturday, July 30, FSO will implement a new auto-numbering application to the following forms:

Regarding Payments on Behalf of DCCs

As a reminder, Purchasing Card Policy 8.1, Restrictions / Requirements / Limitations, does not allow payments on behalf of foreign visitors (Non-US Citizens or Non-Resident Aliens, who are not employees or students).

Payments to or on behalf of a foreign visitor, including travel related expenditures, must be processed through Accounts Payable. Refer to Financial Services Manual Policy 9.16, Payments to Non-Resident Aliens.

Fiscal Year-End Reporting of Inventories, Accounts Receivable and Unearned Revenues

The Financial Services Office is responsible for gathering information on the inventories, accounts receivable and unearned revenues or prepaid expenses throughout the University of Arizona for accurate reporting in the annual financial statements. Units that maintain balances in any of these categories are required to provide valuations with complete supporting documentation to the Financial Services Office.

Operational Advances - New Report Available

A new report is available to use for outstanding operational advances. This report is located in Analytics on the dashboard General – Financial Management: Overview tab under Reconciliation Reports on the far right hand side of the page.  Operational Advances can be searched by several fields including Employee Id.  The report will calculate the outstanding balance owed by using the original disbursement voucher less any documents used to partially settle the advance. Once the balance is cleared on an operational advance, it will no longer show on the report.  

New Reference Guides for Opening and Closing Accounts

In collaboration with the Budget Office and the Financial Services Office, new reference guides for opening and closing accounts are now available. They are located in the Financial Management Reference Section of the Financial Services webpage. See http://www.fso.arizona.edu/financial-management/adding-accounts.