Fiscal Year End 2020 Reminder - Week 10

Submitted on Mon, 07/13/2020 - 8:59 am

This Week's Year End Activities. 

Monday, July 13, 2020

  • First full Payroll Encumbrance load for FY 2021.
  • PCard transactions with June Post Dates must be finalized by 5 p.m. or they will auto approved. The PCard transactions will post to Period 13. For questions on PCard transactions, please contact PCard Customer Service at 520-626-9091.
  • Deadline for Accounts Payable to process PREQ invoices for FY 2020. Invoices dated June 30 or earlier must be fully approved by the campus business offices by end of business to post correctly. FY 2020 PREQs will post to Period 12. 

Wednesday, July 15, 2020

  • Final Payroll for FY 2020 will be posted to Period 12. The file will run on Wednesday, July 15. PELs available to campus Thursday, July 16, after 12 p.m.
  • Administrative Service Charge (ASC) calculates and posts for FY 2020 Period 12. 

Friday, July 17, 2020

  • Year-end Documents post to Period 13 - Campus deadline for initiating year-end documents is 12 p.m. Deadline for business office to approve year-end documents is 5 p.m.
  • Access to year-end documents removed at 5 p.m.
  • Last day for any FY 2020 changes to accounts. 

Saturday, July 18, 2020

  • Final FY 2020 Period 12 close. 

As in prior years, Payroll Encumbrance will not be updated for the final payroll of FY 2020 until the zero-encumbrance file is run on Saturday, July 18, 2020. For questions, please contact Payroll Accounting at

Upcoming Dates and Deadlines

Monday, July 20, 2020

  • First Payroll for FY 2021 - Payroll will be posted to Period 01. PELs available to campus after 12 p.m.
  • Campus can edit accounts for FY 2021. 

Friday, July 31, 2020

  • FY 2020 Period 13 close and Fiscal year end close (after Nominal Activity transactions have been verified). 

Please check the list of Important Dates and Deadlines on the Financial Services website. For general year-end assistance, contact