Fiscal Year End 2020 Reminder - Week 5

Submitted on Mon, 06/08/2020 - 9:25 am

This Week's Year-End Activities

Friday, June 12, 2020

  • Request for Budget Change (RBC) - Deadline for FY 2020 permanent budget transfers and revisions (to affect FY 2021 Original Budget). 
  • Disbursement Voucher Vendors (PVEN) - Deadline for creating new DV vendors for FY 2020 payments to ensure DVs are fully approved and can be created by June 19. 

Friday, June 19, 2020

  • Disbursement Vouchers (DV) - Deadline for fully approving Disbursement Vouchers with supporting documentation attached in the Notes and Attachments tab by 5 pm on June 19, 2020 to ensure approval and payment in FY 2020 (Period 12). 

Purchasing Card Transactions can have Post Dates that are several days after the transaction is made. When making purchases near fiscal year end PCard Transactions must have a Post Date of June 30, 2020 or earlier to be considered FY 2020.

If you have any question concerning PCard transactions, please contact Purchasing Card Customer Service at 520-626-9091. 

The Auto Disapprove job will run the evening of Tuesday June, 30 to disapprove any ENROUTE Distribution of Income & Expense (DI), General Error Correction (GEC), Pre-Encumbrance (PE), Salary Expense Transfer (ST), Transfer of Funds (TF), and Cash Receipts (CR). Ensure your documents have been finalized to avoid automatic disapproval. All appropriate documentation and approvals for fiscal year 2020 must be complete by 6 pm on Tuesday, June 30. If a transaction that should be included in the work for the fiscal year 2020 is not finalized, and is disapproved, please resubmit using a Year-End document starting July 1. 

If this document should not be included until fiscal year 2021, recreate in the new fiscal year. Documents that are SAVED status will not be cancelled, but when the document is submitted it will be processed in the fiscal year 2021. 

Please check the list of Important Dates and Deadlines on the Financial Services website. For general year-end assistance, please contact