Best Practices for Remote Work Expenses

In response to the continuation of remote work, Financial Services has created Best Practices for Remote Work Expenses. These guidelines are designed to assist with unique circumstances while employees temporarily work remotely. University policy ensures expenses are reasonable, business-related, prudent, and serve a public purpose.

Highlights of Best Practices for Remote Work Expenses

  • Office supply purchases and distribution to employees working remotely
  • Continued use of purchasing methods such as Arizona BuyWays, PCard, and Purchase Requisitions/Orders
  • Meal expenses for virtual meetings are unallowable. In-person meals for business meetings remain allowable following the University COVID-19 response guidelines, along with a business purpose and agenda.
  • Business purpose requirements that serve the public purpose for the purchase/reimbursement
  • Expenses to repair or maintain University equipment while in a remote location
  • Use of Remote Work Agreements to track University-owned office equipment and furniture in remote locations
  • Purchase of duplicate items for remote workplace and examples of personal items that remain unallowable

For questions regarding best practices for remote work expenses, please contact Accounts Payable at 520-621-9097 or accts_pay@fso.arizona.edu. For additional assistance, please contact your Financial Services Fund Accountant.