University Closure Calendar Year-End Deadlines

With the 2020 calendar year-end fast approaching, Accounts Payable would like to remind business units of important deadlines to ensure a successful University Closure.

Wednesday, December 2, 2020

  • Operational Advance Settlement deadline:
    • Please partially - or fully settle Operational Advances to ensure appropriate Form 1099 reporting for 2020. Distribution of Income & Expense documents associated with an Operational Advance settlement must be submitted by end of business day on December 2, 2020, for advances inclusive of Form 1099 reportable payments.

Tuesday, December 15, 2020

  • Last day to submit department approved Disbursement Vouchers (DV) to Accounts Payable for disbursement prior to University Closure. All DVs must have a valid business purpose, appropriate supporting documentation, and be approved by the fiscal officer(s).

Tuesday, December 22, 2020

  • Final day for Accounts Payable to approve DV for payment prior to University Closure.
  • Final day for departments to approve Payment Requests (PREQ) to pay vendors prior to University Closure.
  • Transactions must be in final status by close of the business day to disburse prior to University Closure.

Wednesday, December 23, 2020

  • Final disbursement for University payments via check, Automated Clearing House (ACH), Single Use Account (SUA), and wire transfers for 2020.

For questions regarding calendar year-end deadlines or to discuss any special circumstances, please contact Accounts Payable at 520-621-9097 or accts_pay@fso.arizona.edu.