Financial Services COVID-19 Updates

Accounts Payable / Travel

• UAccess Financials eDocs: Effective March 16, business offices may attach supporting documentation in UAccess Financials to the notes/attachment tab of electronic documents to reduce paper documentation while units work remotely and ensure timely disbursements. Please see Handling Paper Receipts and Invoices communication related to this process.
  • Reimbursements to vendors, students, employees and affiliates will continue to be processed. Please see Handling Travel Changes and Cancellations for guidance related to travel expenses.
• Check/ACH Distribution: Effective March 23, check pick-up at the University Services building is discontinued. Checks will be mailed to the vendor's address on file in UAccess Financials. Vendors may also be paid via electronic funds transfer or a Single Use Account (SUA) credit card emailed.
  • Effective March 30, check/ACH distribution is scheduled for Tuesday’s and Thursday’s only.
• Main Customer Service Line: 520-621-9097 will continue to be available. Voicemails will be returned as soon as possible but may be delayed. For emergency situations, please contact Accounts Payable Director, Tammy Strom, at 520-626-5276.
• In-person Appointments: Many services can be accomplished through multiple online tools. However, we understand some customers feel more comfortable working in-person with a specialist. Beginning Monday, August 24, in-person services are by appointment only, Monday through Friday, 9:00 a.m. to 2:00 p.m. To schedule an appointment call 520-621-9097 or email accts_pay@fso.arizona.edu.

Travel

Effective August 3, 2020:

• In-state Travel Information
• Domestic Out-of-State Travel Information
• International Travel Information

Process on obtaining approval for essential travel:

• See Procedures section for Policy 14.18 Coronavirus Travel Authorization New

Arizona Buyways

Arizona Buyways (AZBW) should only be used when orders can be delivered to main campus and the outlying Tucson and Oro Valley locations.

Central Receiving

Central Receiving will continue to receive packages and will make every effort to deliver to University facilities. Please note deliveries cannot be made to employees working remotely. To avoid this, we recommend the use of a PCard for online ordering and off-campus delivery whenever possible. If you have a package that needs to be picked up at Central Receiving, please contact Jeff Wilson at 520-621-3062.

Payroll

In-person Appointments: Many services can be accomplished through multiple online tools. However, we understand some customers feel more comfortable working in-person with a specialist. Beginning Monday, August 24, in-person services are by appointment only, Wednesdays and Thursdays, 9:00 a.m. to 11:00 a.m. To schedule an appointment call 520-621-9097 or email payroll@fso.arizona.edu.

Paychecks for those not enrolled in direct deposit will be sent to the mailing address on file. Employees are strongly encouraged to sign up for direct deposit following How to Enroll for Direct Deposit.

Payroll will be processed on the same pay schedule. For questions or assistance, contact Payroll at 520-621-9097 or payroll@fso.arizona.edu.

Please see Guidance for Reporting Time for correct usage of time reporting code.

PCard

The PCard (PCDO) Transactional auto-approval will be increased from 14 to 28 days. We strongly encourage departments to utilize their PCard whenever possible. For questions or assistance, contact PCard Administration at 520-626-9091 or pcard@fso.arizona.edu.

Effective March 16, business offices may attach supporting documentation in UAccess Financials to the notes/attachment tab of electronic documents, to reduce paper documentation while units work remotely and ensure timely disbursements. Please see Handling Paper Receipts and Invoices communication related to this process.

Postal Services

University Postal Services will begin delivering mail to campus starting August 3, 2020.

Many offices are still closed or working remotely. Postal Services cannot provide custom schedules at this time. (e.g., Monday and Friday only).

• Please email Victor Flores at vflores34@arizona.edu if your department would like mail delivered starting August 3, 2020.
• Mail for departments that remain closed will continue to be sorted and is available for pick up Monday thru Friday before 2:00 p.m. at the Paul and Alice Baker Distribution Center, 3740 E 34th Street. 

If you have questions regarding mail delivery, please contact University Postal Services at 520-621-7939.

Records & Archives

We are operating on a modified schedule and coordinating with departments regarding pick-up/delivery dates, times, and locations for each service request.

Surplus Storefront

• We are now open to the public: Face coverings are required inside the building. Only five customers at a time will be allowed inside. Curbside Service has ended.
• In lieu of Live Auctions, and to help prevent the spread of COVID-19, we will be conducting smaller Special Bid Auctions until further notice.