Single Use Account (SUA) Credit Card Program

Accounts Payable oversees a Single Use Account (SUA) Mastercard credit card program that can be issued to vendors for the exact amount of an expenditure. This allows users to obtain a one-time or multi-use credit card for purchases. A SUA credit card can accommodate multiple invoices from one vendor provided the amount is equal to the amount available on the card. This is an additional University tool to reduce out of pocket expenses, maintain compliance to PCard Policy, and ensure University tax obligations are met.

Some examples of when a SUA Credit Card may be utilized are as follows:

  • Lodging for non-employees on University business
  • Prepayment for conference registration
  • Membership dues
  • Foreign software with/without tax withholding obligations

Benefits and How to Obtain

The Single Use Account (SUA) credit card can be provided via:

  • Secure email directly from Mastercard to the vendor
  • Attached directly to the eDoc in UAccess Financials on the Disbursement Voucher Note/Attachment tab
  • Payment Request to provide the vendor over the phone or secure website

The benefits of the SUA card program include:

  • Efficient and secure method of payment when PCard is not a viable solution
  • Credit Card (Mastercard) is limited to a specific vendor for a specific amount, significantly reducing the risk of fraudulent activity and prevents vendor from over charging the card or misapplying payments
  • Once UAccess Financials eDoc is finalized, the SUA card will be issued and available for use the next business day
  • Allows business units to make payments for foreign software licenses which are not allowed on PCard or reimbursements due to the tax liability. These types of payments are often made at point-of-purchase via the vendor's online portal
  • Accounts Payable will reconcile credit card after the vendor has charged the card and work with department to research and ensure expenses are settled and unused funds are returned to the issuing department's account

Procedures