dPR/OLR-Overview
dPRs (departmental Purchase Requisitions) are created using the OLR (OnLine Requisitioning System). OLR is part of the FPR (Purchasing) Module
of FRS. Creating a dPR
requires that you fill out 4 (sometimes 5) screens. These screens are all linked,
meaning that once you've completed one, pressing ENTER once or twice will take you to
the next screen. Following is a description of the dPR Create screens.
The next slide shows
the process pictorially.
| Step |
Screen |
Function |
| 1 |
29H-Header |
Use this screen to identify who's creating the
dPR,
who's ordered the merchandise and where the merchandise should be delivered. You also
use this screen
when you will be using Document
Funding. |
| 2 |
29V-Vendor |
Use this screen to identify the vendor. |
| 3 |
29L-Lines |
Use this screen to identify what you are
ordering,
quantity, unit of measure, unit price and description. When desired, you can use this
screen for Line
Item Funding. |
| 3.a. |
03A-Session Open/Close |
Use this screen to make it possible for your FRS account to receive the dPR
transaction. It will show up the first time you
are creating a dPR this time on FRS. So, if you sit down to create 3 dPRs. The first
dPR will take you to screen 03A. The second and third will bypass 03A and take you
directly to 29T. Basically, if you do not see 03A, do not worry about it. It knows when
it needs to be completed. |
| 4 |
29T-Trailer |
Trailer means complete, use the Trailer screen to finish the dPR. Trailering:
- Forwards the dPR for approval, at least one department approver and if the dPR is
$1000 or more, to the fund accountant-signatures can be viewed on screen 29S
- And if the dPR is greater than 0, the dPR is
encumbered
on your account.
|
|