Codes identified as "S/P ONLY" should only be used on Sponsored Project accounts (3-00000 - 4-99999). Codes identified as "FSO ONLY" should only be used upon approval by Financial Services Office. Codes identified as "ICA Only" should only be used by Intercollegiate Atheletics. The criteria used to determine if an expenditure should be capitalized are: the item purchased has an expected useful life of one year or more, AND the purchase price of the item (including tax, freight and other incidental costs) is $5,000 or greater. Purchased software usually is not capitalized; charge it to expense code 4620, Software Licenses/Royalties.