"Stop Pay" Retro Monies

When an employee’s position has an expected end date, the UAccess Employee system is set-up to extend the position for two weeks after the end date. This is to allow departments enough time to submit paperwork to extend the position.

 

When an employee is in a “Stop Pay” it means there is no hourly rate set-up for the employee within UAccess Employee. Unfortunately, the time sheet is kept open as “Active” which allows employees to enter time worked and Supervisors to approve the time.

 

The approved hours are processed during payroll, but without any monies attached to them, since the employee is in a “Stop Pay”.

 

After payroll, when “Stop Pays” have been identified, the departments are contacted by Payroll and are required to submit paperwork to Systems Control to extend the position so the employee can be paid.

 

After the job has been updated in UAccess Employee by Systems Control the system should calculate any monies owed to the employee.

 

If the monies do not calculate, the following steps must be followed to request the retro monies for the employee:

 

1) Wait one full pay period, from the date the paperwork has been updated in UAccess Employee, to see if the system will automatically calculate the retro monies still owed.

 

2) If the retro monies are not calculated, email Payrollinfo Listserv with the following information:

• Employee's Name
• Empl ID
• Employee Record
• Reason for Retro
• Effective Date of Change
• Hourly Rate to be Paid for the Extended Position (please provide a PCN, so that we can verify this information)
• How many hours, and type of hours, that need to be paid out

Please be aware, this process will also be used, by Payroll, as your approval to payout the employee.

 

If you have any questions please contact FSO Payroll at 621-9097.