Rounding Reported Hours

When reporting hours, round reported hours to the nearest 1/4 hour. For example: 15 minutes = 0.25 hours, 30 minutes = 0.50 hours and 45 minutes = 0.75 hours.

Rounding should be used if the time in/out does not fall on the quarter hour as well.  Time worked of 7 minutes or less should be rounded down and time worked of 8 minutes or more should be rounded up to the next quarter hour.

Examples:

  1. An employee is scheduled to work from 8-5. The employee shows up at 7:55 am and starts working. That time would be reported as 8 am or 8 hours (assuming a 1 hour lunch).  
  2. However, if the employee showed up at 7:50 am that should be reported 8.25 hours (assuming a 1 hour lunch). 
  3. The employee doesn’t show up to work until 8:04, the time would be reported as 8 hours (assuming a 1 hour lunch). 
  4. If they do not get in until 8:08 they would report 7.75 hours (assuming a 1 hour lunch).

The same is true of out time. If an employee clocks out at 4:55 or 5:06 the time would both be recorded as 5pm. Leaving at 4:47 would be rounded down and 5:08 would be rounded up.

Examples:

  1. An employee comes in at 8am and works until 4:55pm would report 8 hours (assuming a 1 hour lunch).
  2. The same employee leaving at 4:47pm would report 7.75 hours (assuming a 1 hour lunch).
  3. If the employee were to leave at 5:05 reports 8 hours (assuming a 1 hour lunch).
  4. The employee leaving at 5:09 reports 8.25 hours (assuming a 1 hour lunch).