FSO News

Fiscal Year-End Reporting of Inventories, Accounts Receivable and Unearned Revenues

The Financial Services Office is responsible for gathering information on the inventories, accounts receivable and unearned revenues or prepaid expenses throughout the University of Arizona for accurate reporting in the annual financial statements. Units that maintain balances in any of these categories are required to provide valuations with complete supporting documentation to the Financial Services Office.

Change in FSO Training Registration

FSO is pleased to announce a change in the registration process for training offered by the Financial Services Office (FSO), Purchasing and Contracting Services (PACS), and Sponsored Project Services (SPS).

Document Clean-up in UAccess Financials

The FSO UAccess Financial Support team is in the process of cleaning up UAccess Financials.  There are currently over 5,000 saved documents that have been initiated and never submitted in UAccess Financials.  Over 2,700 of these saved documents are 200 days old or older.  The Chart of Accounts group will be cancelling these documents in the system starting January 27, 2014.

University Closure Information

Due to the University Closure payroll processing schedule, the following changes will be occurring for payroll information in UAccess Financials and UAccess Analytics.

University Closure Notice

To help ensure Accounts Payable and Travel is able to process as many reimbursements/payments as possible prior to the University Closure, please forward all Purchase Order invoices, receipts for reimbursements and supporting documentation to FSO Operations no later than Friday, December 13 by 5:00 PM.

Transfer of Funds Process Change

A change is coming in how a Transfer of Funds document can be used to move funds between accounts.  Currently, a TF can be used to move funds in the following ways:

Final Date to Submit Requisitions to PACS

We are rapidly approaching the end of Fiscal Year 13 (FY13). In order to ensure that requisitions are processed and completed before year end, the last day to submit new requisitions to Procurement and Contracting Services (PACS) is May 7, 2013. Requisitions submitted after this date may not be completed for this fiscal year and will carry over into the FY14.

If you have any questions concerning this matter, please contact Procurement Customer Service: 621-1747. Additional information concerning year end dates and processes will be distributed next week.

Requisition and Object Code Information for Year End

REQUISITIONS

Effective April 29, 2013 all UAccess Financial users will be able to enter purchase requisitions for “New Fiscal Year 2013/2014.” In order to enter a FY14 requisition:

New Central Location for all W9 Forms

The Financial Services Office (FSO) and Procurement and Contracting Services (PACS) are pleased to announce that all IRS Form W9 and Substitute W9 forms can now be sent to one central location for both Accounts Payable and PACS.  This is a collaborative effort utilizing technology and shared resources to ensure record retention of W9 Vendor tax forms.

Effective immediately, campus users can send all W9 Tax forms via campus mail at FSO/Operations, PO BOX 210158, Campus, or in emergency situations, via fax to a secure fax line (520) 626-1243.

New Training Class on Policy 9.16

The Financial Services Office is pleased to offer a new class on understanding the procedures and requirements to comply with the UA’s Financial Policy 9.16 Payments to Nonresident Aliens. The class will provide guidance on navigating this complex policy, along with the supporting documentation required and forms necessary to ensure timely payments through Accounts Payable.

Register on ISW for upcoming classes.