8.10 Updates
8.10 Updates
last updated: 10/13/2008
Online update 10/13/2008
Change: Added #5 - requirement for cash handling training. Updated 37 and 38 to reference new policy 8.14.
Superseded Section
Online update 01/07/2008
Updated paragraphs 3, 8, 9, 20, 25, 36 and the Auto Posting procedures to clarify the policy and procedures.
Superseded Section
Online update 07/18/2007
Updated information regarding establishing a Direct Deposit Department, Credit Card Receipts, and Autoposting Procedures
Superseded Section
Online update 07/24/2006
Added contact information to report misuses and abuses
Superseded Section
Online update 01/09/2006
Updated contact information
Superseded Section
Online update 04/28/2005
Changed wording from "cash" to "currency and/or coin" in #12 and #18.
Superseded Section
Online update 04/14/2005
Updated procedure regarding accepting cash by U.S. mail.
Requested by Nancy Hanson, Bursar's Office
Superseded Section
Online update 11/03/2003
Procedures changed to reflect eDDF. Changes requested by Nancy Hanson, Bursar's
Office - FSO.
Superseded Section
Online update 07/12/2001
- Updated due to change in banks to Wells Fargo
- Updated title changes.
- Expanded Foreign Checks
section to include Processing Procedures.
Superseded Section
Online update 03/28/2001
- Added instructions for processing Capital Equipment Refunds/Rebates (new par 31).
- Corrected DDF routing instructions- switched Pink and Yellow form info.
Superseded Section
Online update 05/10/2000
Added account (1-40000) that is to be used by AHSC departments when depositing jury duty.
Superseded Section
Online update 01/18/2000
- Par 3: Changed "Promissory Note" to "Custodial Agreement"
- Par 10: Deleted the last two sentences.
- Par 14: Expanded to include a 4th method of deposit and added
note referencing new online Gift/DDF Form and procedure.
- Par 15.b: Revised/reordered. Main change-changed pink ddf to
yellow ddf.
- Par 17: Changed "notes" to "custodial agreements"
- Par 25 & 26: Changed section to "Value Added Inventory" from
"Ticket Stock" and reworded to include new title.
- Added new par 27: Credit Card Receipts.
- DDF Instructions, par 5: Removed reference to Credit Cards.
Superseded Section
Online update 08/05/98
Changed Controller to Assistant VP for Financial Services/Controller
throughout.
Superseded Section
On line update 6/16/98
Indicated employees paid from Sponsored Project and Indirect Cost
accounts who receive jury duty payments should deposit them into account
100010-0830.
Superseded section
On line update 10/24/96
The following has been added to
Foreign Checks:
If a check is drawn on a foreign bank in US dollars, excluding Canada,
the bank will assess collections fees which will be charged to the
department. Checks less than 100.00 will not be accepted by the bank for
processing. Please call the Bursar's Office Teller Area at 621-1783 for
intructions.
Departments can avoid collection fees by requiring that foreign sources pay
the University using a draft drawn in US dollars against a US
correspondent bank.
Hardcopy update 01/31/95
- Removed SUPO address
- Added "do not reference individuals as payees."
- Added invoice number procedures from state agencies.
Hardcopy update 07/31/94
- Deleted U of A, Dr. XXXXX example from Collecting Receipts.
- Updated mailing address.
Hardcopy update 06/30/93
Included deleted section 8.50, Distribution of Deposit Form.
Hardcopy update 07/31/92
Added Jury duty procedures.
Hardcopy update 04/30/91
Referenced Check Request. Added par 11. Clarified par 16.
Return to
8.10, Cash Receiving