4.02 Revenue Object Code Definitionslast updated: 07/10/2008Policy Owner: Financial Management Appropriations (0010 through 0020): Monies assigned to the University by a governmental entity. Select the specific code that best describes the source of the funds.
State Appropriation (0010) Tuition & Fees (0030 through 0280): Tuition (0030 through 0080): Fees for enrollment in classes at the University. The amount of the fee is contingent upon the number of units taken by the student and his/her residency status. Select the specific code that best describes the period in which the classes occur and the residency status of the student.
1st Period (Fall) Undergraduate Resident Tuition (0030) Special Tuition (0090 through 0135): Registration fees paid, in addition to the base registration fee, by students enrolled in specific degree and certificate programs. Specifically:
Law Special Tuition (0090)
Correspondence, Extension or Distance (0140-0145): Fees for registration in a University-sponsored correspondence course, extended day (late afternoon, evening or weekend time frame) course or distance course. Includes courses which may be used for credit towards a degree or certification, specifically:
Distance Learning (0141) Credit Outreach (0142) Eller Weekend (0145) Student Surcharge/Scholarships (0150): Fees received from students for the purpose of establishing a scholarship fund as required by the Arizona State Legislature. NOTE: This code may only be used by the Financial Services Office. Admission Application (0160): Fees for processing application forms for admittance to the University. Special Exam (0170): Fees charged for all special examinations for credit, and examinations administered under the College Level Examination Program (CLEP) which include Subject and General examinations. Late Registration Fee (0180): A late payment fee assessed on students registering and paying fees after a stated registration date deadline. Music Fees (0200): Fees for weekly private lessons required of music majors (but not necessarily restricted to music majors) in applied fields of piano, organ, voice, band, or orchestral instrument. College/Course Fee (0210): Fees for special services or materials used in a class. Examples include art materials used in an art class, or cost of a field trip for a geology class. Graduation Fees (0230): Fees required for all degree candidates at the time a candidate files an application for "degree candidacy" (which initiates an official check of remaining degree requirements). Transcripts (0240): Fees paid by students requesting copies of course work taken while attending the University, or another academic institution for which the University has records. Retained Fees Allocated Revenue (0250): Allocation of revenues to the designated fund Student Fee Allocation account, for ultimate distribution to local accounts for the purpose of defraying costs of student activities (see object code 0270). NOTE: This code may only be used by the Financial Services Office. Library Fines (0260): Fees for late book returns, damaged books/materials or book/materials replacements. Student Fee Alloc-AHSC (0270): Allocation of state revenues (received under revenue object codes 0050-0139) to AHSC accounts for the purpose of defraying costs of student related services and facilities. The student fee allocation is distributed to AHSC once per semester unless adjustments need to be made. NOTE: This code may only be used by the Financial Services Office. Student Fee Alloc-UAS (0271): Allocation of state revenues (received under revenue object codes 0050-0139) to UA South accounts for the purpose of defraying costs of student related services and facilities. The student fee allocation is distributed to UA South once per semester unless adjustments need to be made. NOTE: This code may only be used by the Financial Services Office. Student Fees - Other (0280): Fees for all other student charges not specifically listed above. Examples include cap and gown fees, processing thesis fees and student teaching fees. Grants and Contracts (0300 through 0340): Monies received from various sources that may only be used as specified in the grant or contract (for example, for research purposes or special programs). Select the specific code that best describes the source of the funds.
State Grants and Contracts (0310) Local Grants and Contracts (0320) Private Grants and Contracts (0330) Foreign Grants and Contracts (0340) Gifts (0350 through 0380): Unrestricted donations of money or property when recorded in a subsidiary ledger account. (Restricted donations are classified as fund additions, and must be recorded in a general ledger account using an appropriate account control.) If the gift is unrestricted and will be recorded in a subsidiary ledger account, select the specific code that best identifies the source of the gift.
Gifts - U of A Foundation (0360) Gifts - Individuals (0370) Gifts - Other Organizations (0380) Sales & Services ABR (Automatic Budget Reallocation) (0390): This code is used for budgetary purposes only. It indicates an object code class level at which a budget pool may be loaded for Sales & Services revenues, depending on the ABR rule being followed. See section 7, Budget, for a complete discussion of ABR rules. Sales (0400 through 0580): These object codes are used for revenues received from the sale of goods. Following are general guidelines in selecting the proper code (see section 8.11, Sales Tax, for a detailed discussion of sales tax issues and instructions for selecting the proper code).
Sales - Tax Added (0400 and 0410): Revenue from the sale of goods in which sales tax is shown on the applicable invoice as an addition to the sales price. Use this code only to record the revenue from the sale. Use the object code 0570, Sales Tax Collected, to record the related sales tax added. Object codes 0410 and 0400 are the same. Departments may use both codes to track revenues from different sources. Sales - To US Government - Tax Added (0420): Revenue from the sale of goods to the US government in which sales tax of items is collected by the University at the time of sale (the sales tax is shown on the applicable invoice as an addition to the sales price). Use this code only to record the revenue from the sale. Use the object code 0570, Sales Tax Collected, to record related sales tax added. Sales - Tax Included (0450 and 0460): Revenue from the sale of goods in which sales tax is included in the marked sales price. Object codes 0450 and 0460 are the same. Departments may use both codes to track revenues from different sources. Sales - Nontaxable - Resale (0500): Revenue from the sale of goods which were purchased for resale and are nontaxable. Sales - Nontaxable - Labor (0510): Revenue earned for services performed by University personnel. Includes consulting, or assembly/construction of special equipment. All such labor is nontaxable. Sales - Nontaxable - Hospitals (0520):Revenue from the sale of goods to hospitals (nontaxable). Sales - Nontaxable - Out of State (0530): Revenue from the sale of goods to out-of- state vendors (nontaxable). Sales - Nontaxable - Tax Exempt (0540): Revenue from the sale of goods that are tax exempt from sales tax under Arizona statute. Sales - Tax Paid - Internal (0550): Revenues from interdepartmental sales in which sales tax was paid by the University at the time of purchase on the goods purchased for resale. NOTE: Use expenditure object code 5810, Resale Supplies - Tax Paid @ Purchase to record the purchase expense. Sales - Tax Collected (0570): Record the sales tax collected at the time of sale on resale goods. Do not use in conjunction with object codes 0450 and 0460, Sales Tax Included. For these object codes, the sales tax is included and recorded along with the revenue earned. Sales Tax Distribution (0580): Used for sales tax distribution. NOTE: This object code may only be used by the Financial Services Office. Sales Tax, Consignment (0581): Used to record sales tax related to consignment sales. NOTE: This object code may only be used by the Financial Services Office. Services (0600): Revenue earned from the performance of services. Admission & Ticket Sales - Nontaxable (0610): Revenues from the sale of tickets to athletic, entertainment, or social events. Commissions & Royalties (0620 and 0630): Revenues earned from commissions and royalties of University-produced products (such as books, film productions and logo rights). Object codes 0620 and 0630 are the same. Departments may use both codes to track revenues from different sources. Farm Sales - Nontaxable (0640): Revenues from the sale of farm produce (for example, hay or cotton). Food Sales - Nontaxable (0650-0651): Revenues from the sale of food used for human consumption. Guarantees (0660): Revenues resulting from a contractual agreement in which a party external to the University guarantees payment of a base amount of money in exchange for exclusive rights to use University facilities or market University "products". Examples include broadcasting of athletic events on local or national television, and concerts performed at the University stadium. Licenses, Fees, Fines (0670): Revenues from licenses, fees, and fines. Unrelated Business Income - Fees (0676) To record fee revenues identified by FSO as unrelated to the University's primary mission and therefore subject to Unrelated Business Income Tax Program & Advertising - Nontaxable (0680): Revenues from the sale of athletic programs and advertising space in athletic programs and the student newspaper. Rentals - Nontaxable (0690): Revenues from rentals (nontaxable). Rentals - Nontaxable - Summer Session (0691): Revenues from summer term residence hall rentals (nontaxable). Rentals - Nontaxable - Conference Services (0692): Revenues from conference services to groups or individuals (nontaxable). Scholarship Allowance and Discount for Auxiliary Funds - FSO Only (0693): For FSO use only, to record Scholarship Allowance and Discount as a contra-account to Operating Revenues-Auxiliaries. Seminars & Conferences (0710): Revenues from seminars and conferences sponsored by the University. Textbooks - Nontaxable (0720): Revenue from the sale of textbooks required for course work by the teaching professor. If the textbook is not required reading, this object code cannot be used. Investment Income (0750): Income earned and recognized from investments. Investment Income - Internal Loans (0751): Income earned and recognized from internal loans. Realized Investment Gain & Loss (0760): Recognized gains or losses on the sale of investments. Unrealized Investment Gain & Loss (0761): Unrealized gains or losses on investments. Investment Income Allocation (0770): Income earned and recognized where several accounts were pooled to form the investment, and the resulting income is consequently allocated to each. Endowment Income Allocation (0780): Income resulting from endowment monies where the income is specifically earmarked for special allocation. Insurance Recovery (0800): Income resulting from an insurance recovery for NON-Capital asset related losses. This includes FFX A-Tags or N-Tags where the Capitalization Flag = “N”. (Use 0820-Capital Asset Disposal Proceeds for insurance recovery income received from the loss of ALL Capital assets.) Land Grant Revenues (0810): Income received as a result of land grant legislation. Capital Asset Disposal Proceeds (0820): Income resulting from the sale or other disposal (including insurance recovery) of all CAPITAL (in the year of disposal) assets such as land, buildings, equipment, etc. This includes FFX A-Tags where the Capitalization Flag = “Y”. Use only with the approval of Risk Management, Surplus Property, Space Management or FSO-Property Management. Witness & Jury Duty (0830): Revenue received from an employee engaged in witness or jury duty. The employee must sign over the per diem jury duty compensation to the University to receive his or her regular pay check. The employee does not need to sign over travel or other incidental compensation received in relation to the jury duty. Refer to section 8.10 for additional instructions. Construction Revenue Allocations (0910): Funds received for distribution to specific project accounts as approved. NOTE: This code may only be used by the Financial Services Office. Building Renewal FY06/07 Allocations (0911): State of Arizona FY06/07 Appropriation of Building Renewal funds allocated to approved project accounts. NOTE: For use only by Financial Services and the Budget Office. Debt Proceeds-Original (0920): Original proceeds from system revenue bonds and certificates of participation claimed and received from a trustee and allocated to project accounts. Original proceeds are the initial cash proceeds received from the debt issuance. NOTE: For use only by the Financial Services Office. Debt Proceeds-Interest Earnings (0921): Interest earnings proceeds from system revenue bonds and certificates of participation claimed and received from a trustee and allocated to project accounts. Interest earnings proceeds is all interest earned after receipt of the initial cash proceeds from the debt issuance. NOTE: For use only by the Financial Services Office. Voluntary Transfer (0930): A discretionary transfer of money. This transfer may be made for a variety of reasons such as additions to loan funds, additions to quasi-endowment funds, general or specific plant additions, voluntary renewals and replacements of plant, and prepayments on debt principal. Internal Loan Principal (0931): A discretionary transfer of money to record the Principal balance of approved internal loans (typically within the Plant Funds group) and the Principal payments made by the Department responsible for the loan repayment. For use as approved by FSO. Miscellaneous Income - Other (0940): Income received from sources other than those described above. Indirect Cost Recovery (0950): Recovery of institutional indirect costs related to grant and contract accounts. NOTE: This object code may only be used by Sponsored Projects Services. Administrative Service Cost Recovery (0960): Recovery of institutional indirect costs involved in the administration of certain income-producing local fund accounts. NOTE: This code may only be used by the Financial Services Office. Gift Administrative Cost Recovery (0962): Recovery of costs involved in the administration of fund raising. NOTE: This code may only be used by the Financial Services Office. Intradepartmental Cost Recovery (0970):Use this code to break out sales/service activity into two or more accounts in order to accommodate internal accounting requirements such as an external sales account or an inventory control/clearing account. This object code will be used by the selling account to record the revenue and must equal 9710, Intradepartmental Cost. NOTE: Contact the Financial Services Office before using this code.
last reviewed: 6/30/04 |