- Added new Par 1.
- Par 2 (prev 1). Removed "Exception:".
- Par 3 (prev 2).
- Added "terminal" to the first sentence.
- Deleted ", therefore
the department is responsibile for zeroing out the hours until the employee drops off
the time roster"
- Added "Hours through the "term
effective
date" must
be reported on the time roster to ensure that required benefit deductions occur."
- Added new paragraphs 5 and 6 re "when an employee changes from a benefit status to a non-benefit
status,
(i.e., decrease of FTE)" and "when an employee changes from employment type, (i.e., Fiscal to Academic)".
- Par 7 (prev 4): Updated instructions due to new PUTR.
- Par 8 (prev 5): Updated instructions.
- Added new pars 9-15.
- Par 16 (prev 7): Students should be terminated with a PAF.
- Par 21 (prev 12): Removed "b." combined "a" with the main par.
Par 23.b. (prev 14.b.): Modified instructions.
- Deleted old par 17 and 18 re: instructions for lump sum payment.
- Par 37 (prev 30): changed "parallel wage position" to "into a wage position assigned
by
Systems Control"
Par 38 (prev 31): changed "The first
is a temporary or supplemental compensation position to
pay the retired employee's accrued vacation." to "The first
is a temporary or supplemental compensation position to
pay the retired employee's accrued vacation."
- Par 44 (prev 37): Removed "and any regular hours"
- Par 45 (prev 38): Removed ", and if applicable, a memo from department requesting
lump sum
payment at least one week in advance of the requested payment date (which
should be the employee's last day of work) ".
- Par 47 (prev 40): Removed "(May be used instead of the
Termination Report) " from PAF.
- Instructions:
- Par 3: Removed: "The employee will continue to print on the roster until the date on this line has
passed, even if the employee has received a lump sum payment. If the employee
has been paid their accrued vacation or comp time in a lump sum, the Payroll
Representative is responsible for zeroing-out the preprinted hours on the Payroll
Time Roster. If the employee is being paid for accrued vacation, or comp time in
regular time roster processing, record the number and type of hours on the Time
Roster. "
- Par 4:
- Added "normally will" and "medical or personal"
- Removed example 2.
- Par 5: Removed "or student employee" throughout.
Superseded Section
Online update 04/26/2000
- Purpose: Updated.
- Par 10: Updated the routing instructions.
- Added the Term Report (previously it's own file).
- Removed Example 2 from the Term Report Instructions.
- Updated the Routing instructions.
- Updated par 5 in Term Report Instructions to include instructions for deceased employees.
- Removed the "NOTE:" to review the termination checklist.
Superseded Section
Online update 09/24/99
- Par 2 & 12: Terminating employees will appear on the time roster through the term effective date rather
than the
pay through date.
- Par 13:
- Payroll will prepare a VSC form to remove excess vacation, sick and/or comp balances rather than
the
department
- Referenced Retiree Accumulated Sick Leave Program.
- Added new section "Retiring Employees Continuing Employment."
Superseded Section
Online update 02/01/99
Removed Sick Leave Bonus section. This has been replaced by the Retiree Accumulated Sick Leave Program. Information on this program is being maintained by Human Resources.
Superseded Section
On Line Update 6/12/97
19.40.1: Terminating employee's vacation and comp time must be paid with a lump sum payment.
19.40.2: EAF has been changed to RHF.
19.40.4: Updated procedures for processing lump sum payments. Lump sum payments
are processed on a PUTR.
Hardcopy update: 4/96
Added "or position has ended to the first paragraph.
Hardcopy update 07/31/95
Added new Sick Leave Bonus Request form & Affidavit of Death to the State of Arizona.
Hardcopy update 07/31/94
New forms and procedures.
Hardcopy update 07/31/92
New Section.
Return
to 19.40 Terminating or Change of Status Employees