19.30 Payday Overview

last updated: 6/30/04
Purpose: To review the activities performed in the distribution of paychecks to employees on a standard payday.
Policy Owner: Operations - Payroll

Performed By

Activity
University Information Technology Services (UITS)
  • Generates paychecks and distributes to Operations.
Financial Services Office - Customer Service
  • Sorts and pulls state warrants listed on the check pull lists received from Systems Control and Operations.
  • Prepares paychecks for UA Postal Services for campus delivery to the departments.
UA Postal Services
  • Delivers paychecks to the departments between 9:00 a.m. and 3:00 p.m. on payday.
Departments

Reports

The following reports are available from Information Services Web (http://www.fso.arizona.edu/isw), Electronic Reports, the Wednesday morning of pay week and should be retrieved, reviewed and reconciled.

Report Reconcile to Available from ISW for
Payroll Expenditure Listing (POPP555C) Time Roster and POPRs. Correct errors with Payroll Expense Transfer (PET) 8 years
Vacation & Sick Accrual Report (POPA850A) Employee Time Record. Correct errors with the Vacation/Sick/Comp Leave Hours Adjustment Form 8 years
Vacation & Sick Accrual Exception Report (POPA850C) Employee Time Record. Refer to 19.33 for corrective action if errors are discovered. 8 years
Probationary Employees with Sick Report (POPA850D) Employee Time Record. Informational report in the event an employee terminates prior to the end of his/her probation. 8 years
Final On-line Time Roster Final reports and paychecks received in department. 8 Years

FRS Departmental Manual ·FSO Homepage ·UA Info ·19 Payroll Contents

maintained by: Michelle Meyer
last reviewed: 6/30/04