19.20, Biweekly Payroll Overview

19.20 Biweekly Payroll Overview

last updated: 09/28/2009 - Deleted 09/28/2009 due to UAccess Employee Implementation

Purpose:	To review procedures for processing a standard payroll. Additional instructions are provided for handling the special situations listed below.
Policy Owner:	Operations - Payroll

Retrieve the Time Roster Worksheet from Information Services Web (http://www.fso.arizona.edu/isw), Electronic Reports. The worksheet is usually available by 8:00 a.m.

Review the Time Roster Worksheet:

Verify that:
1. Position numbers for all employees and hours for salary employees are preprinted correctly.
2. Informational or Warning Messages have not printed on the Worksheet. If a message has printed on the Worksheet, refer to Time Roster Messages (19.22) to determine what action, if any, is required.
3. Terminated employees who have been paid in full have "dropped off" the roster.

If any of the following special handling situations occur, refer to the appropriate section.

Actions requiring special handling Section

Paying employees that do not appear on the Roster Adding Records to the Time Roster (19.22)

Changing Preprinted Time Roster information Changing Time Roster Information (19.22)

Reporting unpaid hours worked in previous pay periods Payroll Online Payment Request (POPR)

Record employees' hours on their Employee Time Record (ETR), BETR or Alternative Department Time Sheet.
Transfer regular hours worked and leave taken from the ETR directly to the On-Line Time Roster (19.22).
Transfer overtime hours from the ETR to the On-Line Time Roster (19.23).
"Zero out" hours of salaried employees who should not be paid.
7. Verify the total hours reported on the Time Roster using the Departmental Paging Screen (Screen 47) (19.22) against the source documents.
Friday – Have all POPRs approved and sent to Operations
Have all POPRS for hours worked in previous pay periods approved by the department approver and forwarded to Operations for processing
Make changes needed to any time prerecorded

Monday-Authorize the Payroll Batch
Make changes needed to any time prerecorded.
The individual designated to authorize the batch should review and validate the hours on the Time Roster Departmental Paging Screen 47 against the source document. After reviewing the records go to the Time Roster Batch Authorization Screen 48 (19.22) to authorize the time by setting the flag to Y at "Batch Ready for Payroll ?," Authorization of the time roster must be completed by 2:00 pm Monday, pay week.

maintained by: Michelle Meyer
last reviewed: 6/30/04