Paychecks are generated through the efforts of several departments.
The following is a table describing each individual or department's responsibility
in
the generation of your paycheck.
| Department Responsibilities |
| Employee |
- Provide I-9 information, complete employee
information sheet, W-4, sign loyalty oath.
- Update W-4 form and A-4 form any time there is a change in his or
her withholding allowances. The forms can be updated on Employee
Link.
- Report hours worked and leave taken on a timely basis.
- Report changes to Hiring Department. Address changes may be
modified within Employee
Link. Any other changes use Personnel Action Form
(PAF) and
submit to your Hiring Department.
|
| Hiring Department |
- Complete hiring document by preparing the I-9,
verifying documents and obtaining signatures of
the dean or department head.
- Provide employees with PAF.
- Maintain Employee Time Records.
- Report time worked or leave taken via the Time Roster
- Ensure that authorized users for Time Rosters are on file in
FSO-Operations.
|
| Provost |
- Liaison for faculty and administrative staff.
- Final approval on supplemental compensation.
|
| Graduate College |
- Liaison for graduate students on salary and supplemental compensation.
- Final approval for Recruitment/Hiring Form and supplemental
compensation for graduate students.
|
| Systems Control |
- Final entry point of documents into Personnel Services Operating System
(PSOS).
- Maintain employee information in PSOS.
- Final approval on student employee RHFs.
- Authorize re-route of check if a new employee has not signed
the loyalty oath.
- Authorize re-route of check if all documents needed for the
I-9 form have not been provided by employee within 6 weeks of hire.
- Verify balances and hours available for payment of supplemental compensation to faculty. Forward to the Provost Office for final approval.
|
| Human Resources |
| HR Information & Benefits Assistance |
- Administer employee benefit programs. For example, health and dental insurance (group insurance programs), TSAs, credit unions and services to Beneficiaries.
|
| Employment Advising |
- Final approval for Recruitment/Hiring Form for all employees.
- Recruitment and referral of applicants for classified staff positions.
- Approval and placement of all classified staff advertising and for list
vacancies with various governmental agencies.
- Final approval of hire rates and supplemental compensation for classified
staff employees. Approve qualifications on RHFs and PAFs for classified staff.
- Approve exceptions to pay rates for students.
|
| HR Research and Analysis |
- Administer the compensation and classification system for classified staff
and student employees through reclassification studies, reviewing requests
for position reclassification and labor-market salary surveys.
- Create new position numbers for classified staff and student positions
|
| Employee Records |
- Maintain classified staff employee's official Personnel File.
|
| Financial Services Office |
|
Operations |
- Review time and account information submitted by each department.
- Make bi-weekly payments to employees for services performed.
- Research and resolve problems associated with paychecks.
- Final review in the Payroll process.
- Maintain federal and state income tax information and direct deposit
information.
- Generate annual tax statements for employees.
- Calculate fringe benefits and report as taxable income.
|
Employee's questions concerning Payroll should be directed
to the appropriate departmental Payroll Representative.
Payroll Representatives should refer Payroll questions to Operations.