16.72 FRS Transaction Codes

Policy Owner:  Comptroller

The FBM091, Report of Transactions, lists each transaction posted to the account. The transaction code, which appears in the "TC" column, identifies the type of transaction that was posted. Following is a list of those tran codes and the type of transaction represented. These codes also appear on Screens 023, Transaction Inquiry and 042, OC Record Snapshot.

Tran Code	Type of Transaction Represented	Sources of Transaction
02X Budgets
020	Original budget load or correction of an original budget	PSOS - state account budgets. On-line budget loads for local accounts. SPINS - sponsored project account budgets.
021	Budget revision	PSOS - state account budget revisions. On-line budget revisions for local accounts. SPINS - sponsored project account budget revisions. Automatic Budget Calculation (ABC) adjustments.
022	Budget transfer	PSOS - on-line personal services budget transfers, salary savings & ERE transfers. PSOS - other budget transfers for state accounts. On-line budget transfers for local accounts. SPINS - sponsored project account budget transfers. Redistribution of initial budget load. (Budget Collapse or Scoop) Auto ERE Adjustments
026	Budget carry forward	Currently not used.
028	Past year budget	Currently not used.
029	Future year budget	Currently not used.
03X Receipts
030	CC Revenue	Credit Card Revenue - Cash and Clearing
031	Receipts	Receipts - currently limited to Bursar's Office.
032	Receipt adjustments	Receipt adjustments - limited to Bursar's Office.
035	Receipts	Wire transfer receipts - limited to Cash Management, Endowment Accounting and Bursar's Office.
NOTE: Receipts and receipt adjustments are distributed to the departmental accounts using journal entry transaction code 060 or 067.
04X Disbursements
042	Disbursement adjustments	Disbursement Adjustments - limited to Cash Management.
045	Wire transfer disbursements	Wire transfer disbursements - limited to Cash Management and Endowment Accounting.
048	Disbursements	Accounts Payable feed to Financial Accounting of disbursements. This transaction is posted when a check is written to pay a voucher (C-Check), or when an E-Check (hand-drawn check) or PPO is posted to the system. For transactions p aid by C-Check, the expense is posted, the encumbrance (if applicable) is liquidated, and an accounts payable is established in the general ledger (GL) account when the voucher is prepared (see tran code 068).
05X Encumbrances
050	Encumbrance	PSOS - position control encumbrances. FPR - PR, PO or PPO encumbrance.
051	Encumbrance	Encumbrances posted by IDB Units.
053	Encumbrance revision	PSOS - on-line encumbrance revisions.
054	Encumbrance revision	PSOS - salary savings & ERE encumbrance revisions.
055	Encumbrance	FPR - PR encumbrance revision.
056	Purchase Order	FPR - PO encumbrance revision.
057	Prepaid Purchase Order	FPR - PPO encumbrance revision.
058	Encumbrance Rollover	FPR - Fiscal year rollover of encumbrance.
059	Encumber only if sufficient budget balance available	Currently not used.
06X Journal Entries
060	Journal Entry	Regular journal entries posted by the Financial Services Office or the Sponsored Projects Services Office.
061	Journal Entry	IDB Units charges and credits. Student Information System feed to FRS
062	Journal Entry	Journal entries posted (Overrides freeze flag) by the Financial Services Office or the Sponsored Projects Services Office - overrides a frozen account. Accounts Payable feed to Financial Accounting of vouchers deleted from the system. Sponsored project indirect cost allocations. Administrative Service Charge?
063	Journal Entry	Reserved for HRS Labor Distribution/FA feed.  Not currently in use.
064	Journal Entry	Reserved for future use.
065	Journal Entry	FFX Transactions.
066	Journal Entry	Post payroll transactions.
067	Journal Entry	Multiple line item journal (multiple line items) entries posted by the Financial Services, Bursar's and Sponsored Projects Services Offices. Distribution of receipts from the Bursar's Office clearing account to the departmental accounts.
068	AP Voucher feed	Accounts Payable feed to Financial Accounting to record a voucher record for regular vouchers. This transaction posts the expense and liquidates the encumbrance (if applicable) in the appropriate account. The cash disbursement is not recorded until the check is written (see tran code 048).
069	Compound Journal Entries	Compound journal entries posted by the Financial Services Office or the Sponsored Projects Services Office. Telephone billings. Payroll system feed to FRS of payroll expenditures.
090	Bank Transfers	Memo bank account transfers - Cash Management only.
098	Beginning Balances	Entries to initialize FRS for the beginning revenue and expense balances in subsidiary ledger (SL) project year accounts and to record balance sheet amounts in the general ledger (GL) account controls.