16.54 Asset Control Sheet

Purpose:	To provide and/or verify capital equipment information to Property Management.
Policy Owner:	Capital Finance
To Obtain Forms:	Distributed by Property Management with preprinted capital equipment information. This form is sent to the applicable department for each new acquisition of capital equipment or when any change is made to the asset, such as, location. When you receive a new form, discard the old form and file the new form.
Routing:	This form is generated from the Fixed Assets System (FFX) of FRS and distributed by Property Management. Upon receipt of this form, the department inventory contact person should review to ensure the information is correct. If there aren't any errors, keep the Asset Control Sheet in a permanent file. If changes need to be made: Note the corrections and make a copy of the form for departmental files. Forward the corrected Asset Control Sheet to Property Management. A new Asset Control Sheet will be issued. When you receive the new Sheet, discard the old Sheet and retain the new Sheet in the departmental files.