16.53 - Encumbrance Status Detail (PSOS090)

Field Descriptions

1. The heading indicates the system which generated the report, Personnel Services Operating System (PSOS) Position Control Component, and the report title, Encumbrance Status Detail.

2. Pay period ending: The pay period end date, the run date and the page number of the report for this department.

3. The report code, PSOS090.

4. Account/OBJCODE: The six digit FRS account number and the four digit FRS object code and description.

5. PCN: The position control number, the line number to which the position is assigned in the operating budget for the department and the name of the person filling the position.

6. St. Date/End Date: The start and end date of the funding period of the position in this account.

7. Op. Amt: The operating amount budgeted for the position in this account.

8. Salary Savings: The amount of funding that has been taken from the position as a result of salary savings due to vacancy, under commitment, or failure to expend. A positive amount in this column indicates that the amount has been swept from the encumbrance. A negative amount indicates that salary savings have been returned to the position from previous sweeps and added back into the operating funds of the position.

   Fields 9 through 11 report activity from the last payroll cycle.

9. Amount:  The gross amount expended for the pay period.

10. Hrs:  The number of hours that were paid, expressed in whole hours (partial hours are omitted).

11. Adj. Amt:  The sum of payroll expenditure adjustments posted in the pay period, for example, retroactive adjustments and payroll expense transfers.

    Fields 12 through 15 report the status of the encumbrance as of the end of the pay period.

12. Enc. Amt:  The amount of encumbrance established for the funding period for the account.

13. Liquid:  The cumulative amount of liquidations (expenditures) for the encumbrance.

14. Adjust: The cumulative amount of adjustments to the encumbrance, for example, salary savings sweeps or increases/decreases to the encumbrance.

15. Cur Enc: The amount of encumbrance remaining to be liquidated. The amount is calculated by subtracting the sum of the expenditures and encumbrance adjustments from the original encumbrance.

16. UnEn. Exp: The amount of expenditure for which no encumbrance has been established. This amount is typically caused when an expenditure is charged to an account which was not encumbered.

17. ACCOUNT/OBJCODE TOTALS: A subtotal for all activity in one object code within an account.

18. ACCOUNT TOTALS: A subtotal for all the activity of the account. The current payroll activity columns represent information from the pay period and the encumbrance activity columns represent cumulative activity for the funding period-to-date.

    NOTE: The total "Cur. Payroll Activity - Amount" should equal the total "Gross Pay" for the object code and account on the Payroll Expenditure Listing for the same pay period and the FBM091, Report of Transactions.

    On the last page of the report for the department, a total of activity for all accounts in the department will be shown. The current payroll activity columns represent information from the last payroll cycle and the encumbrance activity columns represent cumulative activity for the funding period-to-date.

Reconciliation:

The subtotaled amount of the remaining encumbrance for each object code for the last pay period in the month should tie to the FBM090, Account Statement.