16.51 FRS Financial Accounting Screens

Following is a short description of the information you might find on each screen. For more detailed information about a specific screen, scroll down to the FA Inquiry Screen & Field Descriptions or click on "Detailed Screen Description".

09R, SL Acct Report	Displays revised budget, current month, year to date revenues and expenses, encumbrances and budget balance available by object code rounded to the nearest whole dollar. [Detailed Screen Description] [Related Report-FBM090]
09S, SL Acct Summary	Displays account information summarized by budget category. [Detailed Screen Description] [Related Report-FBM090]
09W, GL Acct Inquiry	Displays non-dollar data for a GL account, such as, fund accountant, responsible person and approvers. [Detailed Screen Description]
09X, SL Acct Inquiry	Displays non-dollar data (attributes) for an SL account, such as, fund accountant, responsible person and approvers. [Detailed Screen Description]
018, List 6 Digit GL	Displays beginning fiscal year balance, current month change and current balance by account control. NOTE: These columns do not add accross. [Detailed Screen Description] [Related Report-FBM091]
019, List Six Digit SL	Displays revised budget, year to date revenues and expenses, encumbrances and budget balance available by object code. [Detailed Screen Description] [Related Report-FBM090]
020, List 10 Digit SL-OC	Displays current encumbrances for a ten digit Subsidiary Ledger account. [Detailed Screen Description] [Related Report-FBM090]
021, List OC File	Displays all encumbrances for a six digit account. [Detailed Screen Description] [Related Report-FBM090]
022, List SL Budget Data	Displays original budget and revised budget for current and last year. [Detailed Screen Description] [Related Report-FBM090]
023, Transaction Inquiry	Displays all transactions that have posted to an account this month. Transactions can be displayed three different ways: by account number- Enter the six digit FRS account number in the ACCOUNT field. Press ENTER. All transactions posted to the account that month display. by object code/account control - Enter the ten digit FRS account number in the ACCOUNT field. Press ENTER. All transactions posted to that account and object code/account control that month display. by transaction code - Enter the desired TC (Transaction Code) in the TC: field. Available choices are listed in 16.72, Transaction Codes. Press ENTER. All transactions matching the specified tran code display. NOTE: You can either enter the first two numbers of a TC or all three. For example, 02 would return all budget entries (loads, transfers and revisions). 022 would only return budget transfers. FYI: The I column indicates how encumbrances were affected by the transaction. N - No encumbrance activity. D - Debit, the encumbrance increased. C - Credit, the encumbrance decreased. P - The encumbrance was partially liquidated. F - The encumbrance was fully liquidated. [Detailed Screen Description] [Related Report-FBM091]
027, OC By Reference No.	Displays information for a specific encumbrance, such as account number and vendor. Enter the encumbrance's complete reference number in the REFERENCE NUMBER: field. Press ENTER. (An account number is not required.) [Detailed Screen Description]
040, 10 Digit GL Snapshot	Displays dollar data for a ten digit General Ledger account, such as, beginning balance, current month change and last year's actual. [Detailed Screen Description]
041, 10 Digit SL Snapshot	Displays dollar data for a ten digit Subsidiary Ledger account, such as, revenues and expenses for the current month and the current month last year, quarter to date and project year and the last date a transaction posted. [Detailed Screen Description]
042, OC Record Snapshot	Displays information for an encumbrance within an account. [Detailed Screen Description]
045, List Assoc. SL Accounts	Lists the SLs that roll up to a specified GL. [Detailed Screen Description]

Definitions

1. 10 digit FRS Account Number: A six digit FRS account number and either a four digit object code (Subsidiary Ledger, sections 4 and 5) or four digit account control (General Ledger, section 3).

2. OC: Open Commitment. A future planned expenditure, also know as encumbrance.

3. HELP: FRS provides help information for each field. To access help, use your arrow keys to move your cursor into the field for which you need an explanation. Press the HELP key (F2). To return to the screen, either press ENTER until you return to the screen or use the CLEAR ("+") key. NOTE: HELP and CLEAR keys may vary from application to application. Contact the CCIT Help Desk for help with your application (621-HELP).

   Common Fields

   The following fields can be found on most of the FRS screens.

4. SUBTOT OPT: (Subtotal Option) Identifies how the account will be subtotaled. This code corresponds to the ABR Rule. For example, if the ABR rule is 6, the subtotal option will be A6. To change this option, TAB to the field, enter the desired option and press ENTER.

   Accessible on screens 09R, SL Acct Report, 019, List Six Digit SL, and 022, List SL Budget Data.

5. PRT SUBTOT: (Print Subtotal) The default is Y, Yes - print subtotals according to the option specified in SUBTOT OPT.To change this option, TAB to the field, enter the desired option and press ENTER. Other available codes are:
   • N - No subtotals (display will be similar to screen 19) and
   • O - Only Subtotals (display will be similar to screen 09S).

   Accessible on screens 09R, SL Acct Report, 019, List Six Digit SL, and 022, List SL Budget Data.

6. MAP CODE: 5 digit attribute which identifies which General Ledger this account will update. Put a '0' (zero) in front of the map code and you have the six digit FRS General Ledger Account number.

7. FLAGS: DFRDSR: Indicates the status of the account:
   • D - Delete (0 - Not flagged for deletion, 1 - 1st year flagged for deletion, 2 - 2nd year flagged for deletion, account will be deleted from FRS the next Fiscal year-end close (Drop flag will be set to 1).
   • F - Freeze (0 - Not Frozen, 1 - Frozen)
   • R - Review (0 - No review required, 1 - review required)
   • D - Drop (O - the account will not be dropped, 1 - Account will be dropped from FRS next Fiscal year-end close.
   • S - Budget Suppress - (0 - The diagnostic message "INSUFFICIENT BBA FOR HIGHLIGHTED ACCOUNT" will display any time the account is over budget, 1 - the diagnostic message will be suppressed.
   • R - ABR Rule, indicates the ABR Rule assigned to the account.

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   maintained by: Cindy Robison
   last reviewed: 6/30/04