16.01 Reports Overview

last updated: 7/14/99

Definitions

1. Budget Style Account: Accounts for which budget authorization is provided for a funding period. These accounts must have budget available before an expenditure can be made. Depending on the source and type of funding, unexpended balances may revert to the budgetary authority at the end of the budget period. Budget style accounts operate on one of the established Automatic Budget Reallocation (ABR) rules.

2. Cash Style Account: Accounts that monitor cash availability rather than budget availability. These accounts generally must have cash available before an expenditure can be made. Cash style accounts usually operate on the Automatic Budget Calculation (ABC) procedure. Available cash balances at the end of a fiscal year generally roll over to the next fiscal year.

3. Fiscal Year: A fiscal year is an annual reporting period that may or may not correspond to the calendar year. The University fiscal year is the period from July 1 through June 30.

4. Fiscal Year-to-Date: Represents the period from the beginning of the University fiscal year to a specified point in time. For example, fiscal year-to-date totals of expenditures as of December 31 represent the total expenditures for the six mon ths since July 1.

5. Project Year: A project year is an annual reporting period for a project. This reporting period is determined by the start date of the project. For example, if a project began on October 1, the project year would be October 1 through September 30.

6. Project-to-Date: Represents the period from the inception of the project to a specified point in time. For example, project-to-date totals of expenditures represent the total expenditures since the inception of the project. If a project began five years ago, this total represents expenditures over the entire five year period.

7. Backstop Account: An account from which funds may be drawn and used by another account which has temporarily gone into deficit.

   Report Codes

8. All FRS reports are identified with a six digit code in the upper left corner. The code consists of a three character alphabetic code plus a three digit number. The three digit number is a unique identifier for the report. The alphabetic code indicates the following information about the report:

   Character	Purpose	Codes
   1st Character	Indicates the FRS module where the report originated	F - Financial Accounting V - Accounts Payable
   2nd Character	Indicates the processing used to generate this report	B - Batch
   3rd Character	Indicates the frequency of the report	Y - Yearly M - Monthly W - Weekly D - Daily

   For example, a report with the code FBM090 tells you that the report was generated from the Financial Accounting module of the system, in batch processing, and that the report is normally generated as a monthly report.