16.00 Introduction to Reports & Reconciliation

last updated: 08/25/98

Financial reports are generated to provide a record of the activity posted in the financial accounting systems at the University of Arizona. Detail reports are used to monitor and reconcile the daily transactions posted to an account. Summary reports are used for monitoring budgets and for making managerial decisions.

There are a number of standard reports and screens available in FRS. A standard report is a report which has been defined in the base system. Standard reports are generated for subsidiary ledger accounts and general ledger accounts on a monthly basis. Subsidiary ledger account reports and screens provide information on budgets, revenues, expenditures and encumbrances for a subsidiary ledger account. General ledger account reports and screens provide information on assets, liabilities, fund balances, fund additions, fund deductions and summary controls for a general ledger account.

This section discusses the standard reports, including Payroll reports, that are distributed to departmental account representatives on a regular basis, and procedures for requesting special reports. Payroll reports provide additional detail to support the expenditure and encumbrance transactions included on the standard FRS monthly reports.

In addition to the standard reports, special reports may be requested from FRS. There are programmable report writers available for use with FRS that can generate special reports on a regular or ad hoc basis. Special reports can be requested if the standard reports do not meet your reporting requirements.

Contact Financial Management with questions regarding the FRS reports and screens.