14.10 Updates
14.10 Updates
last updated: 10/25/2006
Online update 10/25/2006
Change: Delegation of authority for VPs and Deans to approve their own travel has been rescinded (5.d. deleted). clarified that receipts must be itemized
Superseded Section
Online update 03/16/2005
Change: Removed references to reportable travel scholarships,
previously in paragraph 3. Change requested by Mark McGurk,
Comptroller.
Superseded Section
Online update 06/30/2004
Minor changes to wording and links. Changes coordinated by Rachel
Aschmann, Operations - FSO.
Superseded Section
Online update 03/17/2004
Planned Change: Correct wording
Superseded Section
Online update 02/27/2004
Updated Paragraph 2.
Replaced "Only active
employees may receive a travel advance."
with
"Travel Advances may only be issued to active
University employees or current graduate students whose travel is funded with gift,
designated or sponsored projects accounts."
Superseded Section
Online update 01/13/2004
Title changed to "Travel Authorization." Changes
to verbiage regarding who can travel, preauthorization requirements, exceptions,
and group travel. Changes requested by Rachel Aschmann, Operations
- FSO.
Superseded Section
Online update 10/25/2002
Change of verbiage requested by Jose Montante. Diner's Club has been changed to indicate J. P. Morgan Corporate Card.
Superseded Section
Online update 02/14/2002
Add verbiage about legitimate business
purpose. Delete all references to the State of Arizona Accounting Manual.
Superseded Section
Online update 08/24/2001
Removed the requirement to route Check Requests > $1,000 to Fund Accountant.
Superseded Section
Online update 03/19/2001
Par 26.a. changed TER Continuation Form to TER.
Superseded Section
Online update 12/07/2000
- Changed the advance check pick up location to USB. Used to be from the Bursar.
- Removed TA Form instructions. The TA is available via eForms and can be filled out
online. The instructions and other related information have been included in an interim
page.
Superseded Section
Online update 07/17/2000
- Changed subheading "Preparing a Travel Authorization" to "Authorizing
the Trip"
- Reworded the first paragraph and the sentence in the Instructions
after "IMPORTANT" as follows:
"A Travel Authorization must be completed prior..." to "Travel must be
authorized prior..."
- Added "or a team or ASUA/SUAB organization will be traveling" to par
1, "If a
travel advance
is required" and to "Travel" Par 14 in the Form Instructions.
- Removed participants "social security numbers" as a requirement from
Team (par 4.b.) and Club (par 7) travel.
- Deleted 25c.i. (referred to authorizing travel-this should always
be done).
- Reworded par 25c.ii. (now 25c.i.) "Attach a copy of the Travel
Authorization Form." to "Attach a copy of the
Travel Authorization Form or departmental memo authorizing the trip and
the invoice."
- Added "if one had been sent to Travel" to the end of par 26.a.
- Moved "advance portion of the form" to the end of par 37.
- Par 41-Updated the AHSC phone number when picking up advances.
- Par 42-Removed the first "Authorizations" and "types of travel" from the
first sentence, changed the
first Travel Authorization to travel authorization and the second to Travel
Authorization Form.
- Changed Travel Authorization to travel authorization or Travel
Authorization Form to clarify the difference between an authorization (which
could be a memo or the form) and the Form.
Superseded Section
Online update 03/30/2000
Removed reference to InDEPTh.
Superseded Section
Online update 02/11/2000
Referenced the Diner's Club ATM Locator in par 27.a.
Superseded Section
Online update 01/27/2000
Due to the Purchasing Card being made available
as an option for prepaying Conference Registration fees the following changes were made:
- Modified the wording of par 25 and added a table to illustrate methods available for prepaying
conference registration fees.
- Modified Par 25.a.
- Removed Par 25.d., since it's now included in the table in Par 25.
Superseded Section
Online update 10/01/99
Par 25.a: Clarified useage of dPR versus Check Request when prepaying fixed expenses.
Superseded Section
Online update 07/09/99
- Added Purpose & Policy owner.
- Added "Authorizing Travel" to par 1.
- Replaced sections "Fixed Expenses-Conference Fees/Airline Tickets" and "Diner's Club International
corporate travel card" with "Funding Travel."
- Placed "Funding Travel" before "Requesting Advances."
- "Funding Travel" includes information on the Diners Club, Prepaying Expenses & Requesting Partial
Reimbursement.
- Added paragraphs 32-37 re requesting advances via the Diner's Club.
- Added paragraph 38 re indicating a departmental GL to which the advance will be posted.
- Changed amount in par 40.c. (previously 29.c.) to $250.
- Modified TA Form Instructions as follows:
- Added "NOTE" re InDEPTh processing to "To Obtain Form:"
- Replaced the last 3 sentences in "Purpose" with "... refer to par 1."
- Added "For alternatives..." to first bullet in "Routing."
- Added refer to par 1. to "IMPORTANT" before instructions.
- Modified par 9 to include the 3 object codes that will be used for Travel and added the "NOTE:"
Superseded Section
Online update 12/18/98
Added info about car rental discounts to
Driving a privately owned or rented motor vehicle.
Superseded Section
Online update 11/18/98
Clarified Foreign Travel on State accounts.
- Changed subheading Funding Restrictions-Sponsored Projects to Funding Restrictions.
- Added restriction for foreign travel on State Accounts-all foreign travel, excluding Mexico and Cananda, require fund accountant signature, regardless of dollar amount.
- Added exception requirement for foreign travel to be approved by the fund accountant.
- Added approval requirement to the Routing section of the TA.
- Added approval requirement to Approvals paragraph in forms instructions.
Superseded Section
Online update 10/01/98
- Added note to paragraph 2 regarding insurance coverage on nonemployees
granted travel status.
- Removed funding restrictions on State Accounts.
Superseded Section
On line update 6/23/98
Changed American Express to Diner's Club.
Superseded Section
On line update 6/4/97
Updated paragraph 2 (table 2) to include new terms used for independent
contractors.
On line update 2/28/97
Updated to include Travel Team recommendations
per February 1997, 3D memo.
On-line update: 10/24/96
The wording individual authorized to sign on behalf of the supervisor
has been added
to the signature requirements in the Routing section of Travel Forms.
On line update 5/21/96
The proposed route sections of the Travel Authorization Form Part 1 and
Travel Authorization - Travel Blanket or Travel Change Form do not need
to be completed.
Hard copy update 04/01/96
Added Summer Session account ranges to State Account under
Funding Restrictions.
Hardcopy update 07/31/95
Modified meal and lodging reimbursement for Canada & Mexico.
Hardcopy update 01/31/95
Add justification signature requirement by 3Ds.
Hardcopy update 07/31/94
Added Fixed Expenses procedures.
Hardcopy update 10/31/93
Updated with policy changes approved by Valdez.
Hardcopy update 06/30/93
Renamed and revised. Formerly, 14.10 Travel.
Hardcopy update 08/31/91
Changed $60 to $100, deleted betw $60 and $100.
Hardcopy update 04/30/91
- Corrected par 60, Note 2.
- Added new lodging cost index.
- Changed PR to CR in par 105
- Added par 107 to clarify foreign receipts requirements.
Hardcopy update 05/31/90
- Updated auto and aircraft mileage rates.
- Added designated conference lodging exception.
Hardcopy update - 11/30/89
- Updated new lodging allowances
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14.10, Before the trip