13.31 Processing Scholarship Awards for Postdoctoral Fellows

Purpose:	To describe the method of processing scholarship awards for postdoctoral fellows. Refer to section 13.00, Introduction to Methods of Student Payments, for clarification of scholarships versus consulting fees and wages; and the appropriate method of payment.
Policy Owner:	Office of Student Financial Aid

Department Head/Program Director/Department

1. Select award recipient according to the sponsor's guidelines.

2. Prepare a Check Request for each postdoctoral fellow, with the following additional information:

   1. In the Description area - the number of payments and the amount of each payment, and

   2. The total amount of all the payments in the space provided.

3. Obtain appropriate departmental/college level approvals on each form.

4. Forward the completed Check Request to FSO Operations to be processed.

   Accounts Payable

5. Review Check Request and process.

   Data Control

6. Receive postdoctoral fellow scholarship checks and sort by department.

7. Distribute as follows:
   1. For main campus departments - to the Bursar's Office.
   2. For departments located in the Arizona Health Sciences Center - to AHSC 2215.