| Message |
Reason |
Required Action |
| APPROVAL DATA DISCARDED. ENTER DATA TO MODIFY LINE |
If a dPR has been trailered and then something that affects funding (qty, unit price,
account or object code) are changed, approval information will be discarded. |
Trailer the dPR to re-establish approvers. |
| DESCRIPTION ONLY WHEN UPO=T |
Happens when you are trying to add a text line and you've entered something in the
QUANTITY, UOM and/or UNIT PRICE fields. |
Delete everything except for the T in UPO and the text in DESCRIPTION. |
| DPR IS IN READY INDEX; CANNOT BE MODIFIED |
This dPR has been approved and is at Purchasing. |
In order to modify this dPR, you will need to contact Purchasing (626-4000).
They will unlock it and you can modify it as necessary.
Refer to 10.12, How to Modify dPRs for additional
information. |
| DPR IS PENDING APPROVAL |
This dPR has been trailered and is waiting to be approved. |
Go to screen 29S to see who has/has not approved the dPR. |
| ERRORS FOUND IN EDITING |
The account number was typed incorrectly or the object code (last 4 digits) was not
added to the account number. |
Verify that a valid 10 digit account number/object code has been entered. |
| HEADER ACCOUNTING NOT ALLOWED FOR TYPE ON |
When using dPR TYPE "ON" to establish an ongoing order, you will be required to
use Line Item Funding. So that if you decided to change your accounts at a later date, you can
easily do this with a Change Order. |
Leave Document Funding blank and put the accounts/object codes on screen 29L.
For additional information on funding methods required for the various dPR types, refer to
Table 2, 10.11, How
to Create a dPR. |
| INVALID ACCOUNT NUMBER |
The account number was typed incorrectly or the object code (last 4 digits) was not
added to the account number. |
Verify that a valid 10 digit account number/object code has been entered. |
| INVALID COUNTRY |
The value typed in this field does not match the values established in FRS. |
Use the HELP key (F2) to get a list of valid codes. |
| INVALID DOCUMENT NUMBER |
There isn't a document number in the field or an invalid number has been entered. |
If you are creating a new document, type in an R or H and press ENTER. If you are
trying to review/change an existing dPR, verify that the number is correct and that the first
character is an R or H. |
| INVALID PERCENT/AMOUNT COMBINATION |
A percent and dollar amount have been entered on the same line. |
Type in either a dollar amount or a percent. Refer to
10.11, How to Create a dPR , Table
2, for more information on funding methods.) |
| INVALID UOM |
The value typed in this field does not match the values established in FRS. |
Use the HELP key (F2) to get a list of valid codes. |
| LINES DO NOT EXIST |
There aren't any lines with QTY, UOM and DESCRIPTION. Most likely you are trying to do
a bid or blanket order and have entered only a text line. |
Return to screen 29L and enter at least one line with what you are ordering. Complete
QTY, UOM, UNIT PRICE, enter N in the UPO field if you do not want any money encumbered (usually the
case with bid only dPRs) and the DESCRIPTION. For more information on bids or blanket orders refer to
10.14, Special Processing. |
| MUST ENTER 1 ACCT AND 100% ONLY |
When using TYPE CK, you must use document funding with one account/object code and
100%. |
Enter one account and one object code in the ACCOUNT field and 100% in the Percent
field. For more information on PPOs (Type CK), refer to 10.14, Special
Processing. |
| NO APPROVERS ASSIGNED |
This dPR cannot be trailered because the department number assigned to the accounts
used to fund the document have not been assigned approvers. |
dPR departmental approvers are listed in ISW, Electronic Reports, dPR Approvers. If the department assigned
to the account (you can get the department number for this account on FRS screen 6)
does not have any approvers, you will need to complete the dPR Approval Setup
Form. Contact FSO Information Technology Services, 626-3072, for additional assistance. |
| PERCENTS MUST TOTAL 100 |
Percentages do not total to 100. |
Verify that percents total 100. NOTE: If you have one account number and one
object code, type 100 in the PERCENT field and leave the AMOUNT field blank. |
| REQUIRED FIELDS ARE MISSING |
A required field is missing. |
When you press ENTER. The cursor will move to the field that must be completed.
Complete and press ENTER. NOTE: If you receive this message while trying to create a TEXT
line, verify that a T has been typed in the UPO field. |
| SECURITY NOT AUTHORIZED |
Usually happens when you are trying to trailer a dPR that uses an RDI (Requisition
Department ID) and your access has not been set up to allow for this. |
Contact FSO Information Technology Services, 626-3072, to have your access modified. |
| SUBCODE/ACCT CTL NOT GSE VALID |
Happens when the object code used is not allowed to be used with this account number,
for example, 5550 (Business entertainment cannot be used on state accounts (1-xxxxx-1-4xxxx). You can
view the GSE table on screen 44. |
Either change the account or the object code. |