10.70 Definitions

1. Attachments: Supplemental information necessary for acquiring the merchandise which must be forwarded to the Purchasing department. For example, subscription renewal forms, advertising copies, contracts and agreements, lengthy technical specifications.

2. Document Funding: One of two methods available to indicate how a document is to be financed. Choose this method when using one object code and one or more account numbers to fund the purchase.

3. dPR: An acronym that distinguishes a paper Purchase Requisition (rPR) from an electronic Purchase Requisition (dPR) entered online by a department.

4. dPR Header: The first screen in the dPR creation process, 29H. This screen is used to indicate various administrative and delivery information.

5. dPR Lines: The third screen in the dPR creation process, 29L. This screen is used to indicate the quantity, price and description of the items being ordered or to enter text lines.

6. dPR Trailer: The last screen of the dPR creation process, 29T. This screen allows you to describe the encumbrance. Once this screen is completed, the dPR is encumbered on your account and is routed through the system for online approval.

7. dPR Types: A code used to indicate how the dPR should be processed. The available codes are PR, CH and ON.

8. Line Item Funding: One of two methods available to indicate how a document is to be financed. Choose this method to assign an account number and object code to each line.

9. Linked Screens: The creation and review of on-line dPRs has been simplified so that you are automatically taken through a series of screens and returned to the screen from which you started. To advance to the next screen in the sequence press ENTER.

   Following is an example of the linked screens in the creation process.

   29H -->	29V -->	29L -->	03A -->	29T -->	29E
   Header	Vendor	Lines	Open Session	Trailer	Funding Summary

10. Notepad: A screen that allows anyone to comment on a purchasing document. The notepad becomes part of the document's permanent file.

11. Session: To enter dPRs on line you will be required to open an on-line session. This session identifies who processed the transactions.

12. Trade Discount: Do not use this field.
    NOTE: If you will be receiving a discount, enter the undiscounted amount in the UNIT PRICE and provide the discount details in a NOTEPAD or a TEXT LINE, discounts will be calculated by Purchasing when the dPR is processed.&

13. Unlock: A term used by Purchasing to describe the process of "returning" a fully approved dPR to the department so that changes can be made to the dPR, such as quantity, unit price, description. dPRs may also be unlocked for deletion.

maintained by: Betsy Van Valkenburg
last reviewed: 6/30/04