10.14 - Updates
10.14 - Updates
last updated: 11/10/2009
Online update 11/10/2009
Change: Deleted section referring to pre-paid purchase orders. Pre-paid purchase order were elminated 5/29/2009
Superseded Section
Online update 07/02/2004
Establishing a Blanket: Changed amount from $25,000 to $35,000.
Deleted the following from paragraph 7:
"It is important that you provide Purchasing
with this information since state law requires sealed competitive
bids on Blanket Orders for an accumulated total of $35,000 or
more per year. Please be aware that this same state law may
preclude the issuance of increases to blanket orders if the
increase will cause the annual total to equal or exceed $35,000. "
Screen 22N: Adding info on how to request a change to name that appears on 22N when incorrect.
Superseded Section
Online update 09/27/2003
Removed references to AHSC Purchasing. Changes made to "Purchasing
processes the bid only process;" "Accepting a bid;" and "Change Orders." Changes requested by Lucy Soriano, Purchasing.
Superseded Section
Online update 01/30/2002
Added the following note to 29L dPR Lines, UPO Codes, UPO Code T.
"NOTE: You will not be able to trailer a dPR that has only text lines.
You must include a line with either an amount (to encumber) or a line with N in
the UPO field (to not encumber)."
Superseded Section
Online update 11/02/2001
Added the following to Table 8, Change Orders:
The account number and object code can "ONLY" be changed if the Purchase Order
has not been invoiced. If the PO has been invoiced, the department must process
the change by using a Request for Accounting Assistance (RFAA).
Superseded Section
Online update 10/26/2001
Clarified the ability to change
funding methods on Purchase Orders. You cannot change funding methods, but you
can change accounts and object codes. Table 8, Change Orders, screen 29H.
Superseded Section
Online update 08/07/2000
Added instructions for "Retrailering a dPR."
Superseded Section
Online update 07/27/2000
- Research Related Equipment:
- Added reference to Use Tax exemption 42-5061(B)(14).
- Modified wording of this section to
match wording of Disabled section.
- Updated screen 29L example.
- Added "Sales Tax Exemption for Purchases made on behalf of Disabled
Individuals."
Superseded Section
Online update 03/05/2000
Sales Tax Exemption on Research Equipment, Par 12 & 14:
Changed the ARS section number from ARS 42-1409(B)(14)
to ARS 42-5159(B)(14).
Superseded Section
Online update 11/12/98
Added section on Sales Tax Exemption for Research Equipment.
Superseded Section
Online update 04/22/98
Revised Bid Only dPR procedures. Bids that won't be encumbered no longer need to
have an additional total line, instead, complete the UNIT PRICE with
an estimate of the item going out for bid.
On line update 8/7/97
The following sentence has been added to
Establishing a Blanket Order, paragraph 7:
"In addition, dPRs requesting a Blanket Order where an annual
expenditure is estimated between $10,000 and $25,000 may require
competitive
bidding. Such bidding decisions will be at the discretion of the buyer,
based on the nature and competitiveness of the requesting purchase
requirement."
On line update 6/5/97
Removed hardcopy Blanket Order Questionnaire.
When requesting a
blanket order, use a notepad to answer the Blanket Order Questions.
Updated screen print of 29Z.
On line update 11/17/96
Modified
Requesting a Prepaid Purchase
Order(PPO) procedure to include the new dPR type CK.
On line update 4/24/96
Requesting a PPO has been changed as follows:
Requesting a Prepaid Purchase Order (PPO)
Create a type PR dPR, use document funding (29H) and follow the rule of ONE:
- ONE account
- ONE object code
- ONE hundred percent
- ONE vendor
- ONE thousand dollars or less (total dPR, including tax, etc.)
- ONE shipment (no back orders)
- ONE dPR
The total lines of description should not exceed 12 lines and and the
order cannot be phoned into the vendor. After you have trailered the dPR
(the diagnostic message "MULTIPLE MESSAGES EXIST-PRESS PF3 TO VIEW"
displays, go to screen 22N and add a notepad requesting that a PPO be
issued. Click here to see a sample notepad.
Hardcopy update: 4/96
Included Blanket Order Questionaire and an example of a blanket order
questionaire notepad.
Clarified creating bid only dPR instructions (29L)
Hardcopy update 05/31/95
- Added procedures for establishing Blanket Orders.
- Added procedures for adding to an A-Tag.
- Added flowcharts for deleting dPRs and dPR lines.
- Previewed revised screen 29Z.
Hardcopy update 01/31/95
- Clarified bid and deleting dPRs procedures.
- Added PPO procedures.
Hardcopy update 07/31/94
Added procedure for changing account numbers on ongoing orders to Table 8, Change Orders.
Hardcopy update 06/30/93
New Section.
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