Employee Reimbursements

Employees may be reimbursed by submitting a Check Request for business related expenses incurred out of pocket. To reduce the need for obtaining reimbursements consider using these methods for expenditures:

 

• Stores
• Stores approved vendors
• Prepaid Purchase Order (PPO)
• Purchasing Card
• Motor Pool vehicles

 

Employee Reimbursement Guidelines

Employee reimbursements will be processed through the Payroll System and added to after tax net pay.

Generally, if Check Requests, complete with required signatures and documentation, are received in FSO-Operations by Monday of non-pay week the reimbursement will be included in the following paycheck. If the employee has chosen direct deposit any reimbursements that are processed by Friday of one week will be deposited to their bank account the next Friday.

 

Employee expense reimbursements can be viewed electronically via the Information Services Web.

 

Employee reimbursement flowchart

 

Travel expense reimbursements - Complete a Travel Expense Report and forward to FSO-Operations.

 

Routing - Send all Check Requests and Travel Expense Reports to:

FSO-Operations - Accounts Payable

University Services Building
PO Box 210158, Room 402
.