Checklist for Check Requests

All Check Requests

"Is the payee..." boxes are checked
Signed by approver
Enough funding in the account
Expense is appropriate for the account and scenario
Object code is appropriate
Receipts and invoices tie to the check request by object code
NOTE: If partial reimbursement or payment, please provide an explanation.

Reimbursing Employees (Regular or Student)

Employee ID, required for all payments to employees.
Signed by payee
Signed by supervisor, except at dean or VP level and above
Original receipts attached
NOTE: If original receipt is not available, attach copy marked "Copy." The department is responsible for ensuring that payments are not duplicated.
Business meetings- provide appropriate business purpose, attendees and relation to University

Vendor:

Vendor number. If unknown, will be supplied by Operations.
Invoice attached
Business meetings- provide appropriate business purpose, attendees and relation to University

Independent Contractor

Social Security Number, required for all payments to individuals.
Home Address, may also include a mail to: address, but home address is required for issuance of 1099s.
Announcement attached (if lecturer, speaker etc.)
Generally object code will be in 3000-3999 range
Independent contractor form attached and signed by payee and approver (unless expense reimbursement only)

Performer:

Social Security Number, required for all payments to individuals.
Announcement attached
> $1,000 UA Performance Contract Attached, signed by performer and Procurement & Contracting Office
<= $1,000 UA Performance Arrangement attached, signed by performer.

NOTE: If performer wants to use own contract it must be approved by the Procurement & Contracting Office in advance.

Student who is NOT an employee:

Social Security Number, required for all tax reportable payments to students.
Consider if the object code should be in the 8000-8999 range

Routing:

Send to: FSO-Operations, USB 402, PO Box 210158

Operations will process and cut check.