History of Changes Made to Property Management Policies & Procedures Manual

  • Update - 03/01/12 - The entire manual was updated to reflect procedural changes due to the implementation of UAccess Financials Capital Asset Module (CAM). There were no changes to policy.


  • Update 4/05/11 - The following sections were updated to reflect changes due to the new online Surplus Property system: 3.20, 4.10, 6.10, 7.10, 7.40, 7.60, 15.10

  • Update 7/01/10 -
    1. 2.10 Capitalization of Tangible Assets - Revised title, previously "Capitalization of Property"
    2. 2.20 Capitalization of Intangible Assets - Added new policy

  • Update 01/01/2010 - Created Section 19 - Property System Effectiveness - Added 19.10 - Assessing Property System Effectiveness

  • Update 06/08/09 - Section 18 - Trade In
  1. Updated 18.10 - General to 18.10 - Federal and other Sponsored Property
  2. Added 18.20 - University Funded Property - General
  3. Added 18.30 - Strategic Alliance Contracts - IKON/HP & XEROX
  • Update 02/10/09
  1. Section 2 - Capitalization of Property - Updated sections on Betterments and Upgrades and Construction Provided Equipment
  2. 3.20 - Removed requirement to forward copy of Authorization to Dispose of Property form to Property Management
  3. 3.20 - Added #17 - Monthly review of Surplus Property system
  • Update 5/16/07 - 9.20 - Updated information in Policy paragraph 4 regarding tags for Capital equipment titled to US. government.

  • Update 08/16/06 -  Section 2 - Capitalization of Property - Updated and clarified sales tax exemption information.
     
  • Update 08/07/06 -  Section 2 - Capitalization of Property - Updated to expand the definition of Special Collections and to delineate policies and procedures regarding disposition of such materials.
     
  • Update 05/16/06
  1. 9.20 Equipment Identification - Incorporated the government property tagging policy language into the procedures.
     
  2. 12.30 Performing Physical Inventories - Clarified responsibilities and procedure for notifying government agency property administrators when physical inventory has been completed.
  • Update 02/10/06 - Section 15.20 - Section I, paragraph 7, added "or unlocated for two years" to end of paragraph.
     
  • Update 01/04/06 - Section 9.20 - Under Policy,  4th paragraph, last sentence, changed" Departmental personnel shall . . ." to "Department Inventory Contact shall . . ."
     
  • Update 11/18/05 - Section 2 and 3.30 - Updated to Real Estate Administration from previously named Space Management Department
     
  • Update 10/24/05 - Section 11.30 Under #5 changed "Home" to "OFFCMP".
     
  • Update 10/7/05 - Section 5.20 - Accounting for Materials on Government Contracts - New section added
     
  • Update 06/27/05
     
    1. 6.10 Sale of University Equipment - Added verbiage under Surplus Property #8 regarding an item that was purchased on both a sponsored project grant account and contract account that is now being transferred to another institution.
       
    2. 6.20 Sponsored Project Equipment - Added verbiage under b. regarding equipment that is split funded-must follow Section 6.10.   Added verbiage under Principal Investigator to include both A-Tags and N-Tags.
       
    3. 9.10 Deliverables to Sponsors-  Added verbiage under Principal Investigator #2 regarding requesting in writing (e-mail) the number of D-Tags.

  • Update 04/28/05 - Section 3.10 Cannibalization - corrected wording in Section II, number 9.
     
  • Update 7/01/04 - Real Property (Land, Building and Infrastructure) - New section created.
     
  • Update 6/28/04 - Capitalization of Property.  Revised verbiage as follows:

    1.  Physical Plant Acquisitions - added category for Telecommunications Network System.

    2.  Land Improvements Other Than Buildings - clarified improvement verbiage, use of capital expense code 7140.

    3.  Utilities - added verbiage to clarify the exclusion of telecommunications network system components purchased by CCIT.  Clarified capitalization amount to be $100,000 and use of capital expense object code 7140.

    4.  Buildings and Sports Facilities - New Construction - revised capitalization amount to be $5,000 and use of capital expense object code 7120.

    5.  Buildings and Sports Facilities - Sports Facilities - clarified use of capital expense object code 7150 for sports facilities only.

    6.  Added verbiage for new section - Telecommunications Network System.

    7.  Construction in Progress - corrected account control number to read 1730 for new building construction.

    8.  Components and Accessory Purchases - deleted verbiage regarding D-tags for components under $5,000.

    9.  Museum and Special Collections - combined and abbreviated verbiage about Museum and Special Collections.
     

  • Update 6/24/04 - Section 9.10, Policy.  Verbiage changed to clarify expense code usage for capital and non-capital equipment.
     
  • Update 1/5/04 - Section 12.30, Item 13.  Clarified verbiage.
     
  • Update 11/20/03 - Section 12.30, Item 13.  Add verbiage regarding the use of signed inventory certification statements.
     
  • Update 6/6/03 - Section 9.20, Policy Section.  Add verbiage regarding A-Tag process for direct-to-department deliveries.
     
  • Update 4/3/03 - Section 15.20, Section I, Item 7.  Changed verbiage to indicate full depreciation.
     
  • Updates made 12/01/02