| Donating University Property To Individuals and Non-Governmental Entities
The Arizona Revised Statutes prohibit State agencies from giving away property; fair market value
must be received in kind. In compliance with these Statutes, the University prohibits the donation
of property to individuals and non-governmental entities.
Individuals desiring to donate items that belong to the University may purchase that property from
Surplus Property at a public sale with their personal funds for that purpose.
Donating University Property To State of Arizona and Federal Governmental Enties
It is possible to transfer University owned equipment to State of Arizona or federal agencies under
special circumstances. These transfers require the approval of the Surplus Property Office and
department dean.
Before such a transfer will be approved by Surplus Property, it must be offered to other University
departments without any funds being returned to the relinquishing department. Once a department
indicates equipment is to be transferred to another agency at no cost by submitting a properly signed Request for Authorization to Dispose of Property form, it is irreversible and the property cannot be
withdrawn just because another University department desires to obtain those items. A letter of
justification approved by the department dean as to why it is beneficial to the University to give
away property rather than selling it at a public sale where we would receive the proceeds to
purchase additional equipment must accompany the Request for Authorization to Dispose of Property form .
Donation Through Purchase
University funds cannot be used to purchase equipment or components for other than a State agency,
(for example, UPI, UMC).
If funds are used to purchase equipment that will be incorporated into non-university owned property,
the entire piece of equipment must be titled to the University. The department who is purchasing the
components must prepare a Gift Report indicating donation of the non-university owned property. If
the non-state agency does not agree to donate the property, they must reimburse the University for
the cost of the equipment or components. |
