In the event that a state warrant is lost or destroyed, the employee should contact the Payroll Department immediately in order to place a stop payment on the check. The employee or department payroll representative should call Payroll with the following information:

• Employee's full name
• Employee Identification Number
• Issue date of check
• Whether or not check has been endorsed
• Local address
• Phone number

A Bond of Indemnity will be prepared by the Payroll office. The Bond must be signed by the employee and a witness, before the stop payment goes into effect. The witness should be someone who knows the employee and is over the age of 18, but NOT a spouse. The Bond of Indemnity and signature of a witness are requirements of the State of Arizona.

 

Once the Bond is signed and received by the Payroll office, it is faxed to the State Payroll Office in Phoenix. At this point, it will take 5 - 10 working days for the bank to process and notify Payroll when is it possible to re-issue the warrant. However, if the original warrant is found, it is not cashable. The warrant should be returned to the Payroll Office and a replacement check can be issued the following day, whether or not Payroll has received notification from the State to reissue.

DAMAGED WARRANT
If a state warrant has been damaged in such a way that it is not cashable by a financial institution, but the check number is still readable, the Payroll office can replace the damaged check with a hand-drawn check. Please bring the damaged pieces of the check to the Payroll office for evaluation. If the check number can be salvaged, a hand-drawn check will be issued to the employee within 48 hours

 

Phone: 621-9097

Fax: 621-8993

Contact: payrollinfo@listserv.arizona.edu