At the direction of the Comptroller, the Payroll Office will only process off-cycle payroll check requests that have been approved by Vice Presidents, Directors, Deans or their designated delegates (College Academic Business Officers). This change in procedure will be effective for the payroll dated July 16, 2010.
The change in procedure to request off-cycle checks is due to the unsustainable volume of off-cycle payroll check requests being submitted for processing to the Payroll Office. These requests have been submitted because some departmental supervisors have failed to approve time for their employees or the Department has failed to submit the proper paperwork to Systems Control by the required deadline.
Off-cycle payroll checks are issued in lieu of regular paychecks based on established criteria. Generally, off-cycle payroll checks are requested when an approved time/labor record is not submitted by the required deadlines for positive pay employees or if there was an administrative error in the department or institutional administrative units.
The Payroll Office will review the request and process it for payment if the request meets at least one of the following established criteria:
The process is to send a request for an off-cycle check to the payroll listserv: PAYROLLINFO@LISTSERV.ARIZONA.EDU. The request should include all pertinent information on why the off-cycle payroll check is being requested. This includes, but is not limited to; the employee's Empl ID, the employee record, hours/dollars owed, etc.
Please remember the deadlines for these requests are as follows:
If you have any questions please contact FSO Payroll at 621-9097.
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