Returned Warrants, Advices and Hand Drawn Checks

 

Purpose
This procedure has been established in accordance with the Arizona Revised Statues section 44-313, "Arizona Uniform Unclaimed Property Act" which states:

 

"Monies held for the payment of warrants by a state agency which remain unclaimed by the owner at the time or the void date printed on the face of the warrant are presumed abandoned".

Procedure
The Departmental Paycheck Distributor or designee should include a memo on his/her department's letterhead stating the names of each employee, the number of checks, paydates involved and the reason for returning the checks. This will enable the Payroll Department to verify the returned warrants against the memo to avoid any checks being lost. Most common reasons for returned checks are:

• The 30 day limit for holding an employee's warrant, advice or hand drawn check has expired.
• The employee was paid incorrectly.
• The employee was overpaid.
• The employee's hours were duplicated.
  

 

Please note:

• A State Warrant expires 6 months after the date of issue.
• A Hand Drawn Check expires 90 days after the date of issue.

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