September,
2005
In this month's
edition:
1. UA Endowment Funds Donor Reports
2. Privately Owned Vehicle mileage reimbursement rate
increased to 40.5
cents per mile effective 9/28/05
3. Changes to policy 9.10 regarding dual signature
effective 10/1/05 -
grace period for compliance extended until 10/31/05
4. Stop the Presses! Get your reports emailed from ISW
5. Jean Johnson Retirement Celebration - Friday, October
14th from 3pm
- 5pm
6. NCURA 47th Annual Meeting - October 30-November 2,
Washington DC
7. Kuali Project Update
8. Frequently Asked Question - "Has the Check cleared?"
9. Business Community Open Forum - "Business Office
Nightmares!" 10/26,
2pm in the Student Union South Ballroom
10. Biz.Comm Website - Common University Acronyms
11. Positions Open in FSO
12. Introducing FSO's New Employees
*********************
1. UA endowment Funds Donor Reports
For the eighth consecutive year, FSO's Endowments section
has produced donor reports for 654 endowments at the
University. The reports provide a summary of the financial
activities of the endowment account and corresponding
expendable account for FY05. In addition to providing
information to the departments, these reports are intended
to aid developmnt officers in soliciting additional funds,
and in providing information to donors.
Due to the large volume of individual donor reports, they
are available via the Information Services Web. The title
of the electronic report is DONORRPTS - Donor Reports, and
can be found under the Report Folder, UA Endowments Market
Value Rpt. For additional information and instructions on
retrieving your reports, please go to
http://bizcomm.fso.arizona.edu/endowment_rpts.htm.
**********************
2. Privately Owned Vehicle mileage reimbursement rate
increased to 40.5 cents per mile effective 9/28/05
We are pleased to announce that this afternoon, we received
notification from the State of Arizona Accounting Office of
a new mileage reimbursement rate of 40.5 cents per mile for
employees using a privately owned vehicle on State
business.
The new rate is effective as of Wednesday 9/28/05. Mileage
reimbursements for trips prior to 9/28/05 will be
reimbursed at the old rate.
The Travel Expense Reimbursement form will reflect the new
rate on Monday, 10/3/05. Additional communication and
related policies and procedures will be updated to reflect
the new rate sometime next week.
If you have any questions, please contact FSO-Operations at
621-9097.
**********************
3. Changes to policy 9.10 regarding dual signature
effective 10/1/05 - grace period for compliance extended
until 10/31/05
At the recommendation of the Authorized Signer Committee,
FRS policy 9.10 has been revised to provide support for
Dual Signature Authority. The revised policy can be
reviewed at http://www.fso.arizona.edu/fso/deptman/drafts/910reimb_signers.html
and
will be effective October 1, 2005. The month of October
will serve as a grace period to allow departments time to
implement the new policy requirements.
**********************
4. Stop the Presses! Get your reports emailed from ISW
Did you know that, rather than wait for the paper copies to
arrive, you can get your FRS month end reports, FBM090/091
- Summary/Detailed transactions by Account, emailed to you
right after month end close? That's right, your FRS Reports
can be waiting in your in-box first thing Monday morning.
For detailed instructions on how to receive your reports
via email go to http://www.fso.arizona.edu/reports/help/preferences/report_notification.
htm.
If you no longer wish to receive your hard copy reports,
please contact FSO at
mailto:fso_operations@listserv.arizona.edu. If you have
any questions about how to set this up, you can contact FSO
Computing Support at 626-3072.
**********************
5. Jean Johnson Retirement Celebration - Friday, October
14th from 3pm - 5pm
Please join Financial Services in honoring Jean Johnson's
28 years of service. During her tenure at the University,
Jean championed many services that focused on improving and
providing excellent student and administrative services.
Jean has also been a mentor and cheerleader for her staff,
and her loyalty and dedication has set a standard and
inspired us. Please join us as we celebrate Jean and her
contributions on Friday, October 14th from 3pm - 5pm at the
Jim Click Hall of Fame in the McKale Center. Please come by
to congratulate Jean, sign her guest book, enjoy some light
refreshment and visit with friends. There will be a brief
presentation at 4pm. If you would like to contribute to a
gift or send a note, please contact Nancy Casady at
626-4176
*********************
6. NCURA 47th Annual Meeting - October 30-November 2,
Washington DC
The National Council of University Research Administrators'
(NCURA) 47 Annual Meeting, "In the Public Interest:
Promoting and Supporting Research" October 30 - November 2,
2005, Washington Hilton. Washington, DC. Whether you work
in central administration or in department, the NCURA
Annual Meeting is a great place to train new grant
administrators
and to polish veterans' knowledge in grant administration.
It also provides opportunities to network with people from
other institutions and to learn how they manage their
grants and contracts. Please check the following web site
for program and registration information.
http://www.ncura.edu/conferences/47/
*********************
7. Kuali Update -
-Kuali Development continues and is still on track to
release the baseline modules at the end of the first
quarter 2006.
-eDoc Testing has begun with a small group of people and
will be expanded to include the Finanacial Transacations/General
Ledger and Workflow Subject Matter Experts and finally
campus as the developers fine tune the eDocs.
-Another round of usability testing should be starting
early October. IU is finishing up the mock screens and real
users from each school will test under the supervision of
the IU User Experience group via Breeze.
-Workflow is recognized to be an institutional application
and CCIT has begun working on the details of adding this to
their enterprise applications.
-A campus update on the status of Kuali including a demo of
Kuali will take place late October, early November. Details
to follow.
-More for information visit the newly revised Kuall Web
site:
http://www.kuali.arizona.edu/
*********************
8. Frequently Asked Question - "Has the Check cleared?"
FSO's Frequently asked Questions (FAQ) - FSO maintains a
database of frequently asked questions. Go to our FAQ page
at http://www.fso.arizona.edu/fso/fm/faq.asp to review all
questions, search by category or keyword, or ask a question
of your own. Each month
we will feature a recently asked question in our
newsletter.
September's question follows - Has the check cleared?
Question: How can I find out if a particular check sent to
a vendor has been cashed or deposited by the vendor? There
is a contract associated with the check, and we want to
make sure they have actually deposited the check.
Reply: There is an icon in ISW called Check Information
where you can enter a check number to see if it's cleared
and/or to request a copy. Log into ISW (http://www.fso.arizona.edu/isw/)
Click Check Information, Enter the Check number, click
Find. If the check number has been cashed, information
about it will display. If not, you will receive a message
indicating the check has not cleared.
********************
9. Business Community Open Forum - "Business Office
Nightmares!" 10/26, 2pm in the Student Union South Ballroom
The Business community Open Forum is open to anyone who has
an interest in the University's business policies and
processes.
The next Open Forum will be held October 26th, at 2pm in
the Student Union South Ballroom. The theme of October's
meeting is "Business Office Nightmares" or "What do you
mean it's against University Policy? It's been done, just
take care of it!"
For information on previous forums go to http://bizcomm.arizona.edu/BCOF.html
*********************
10. Biz.Comm Website - Common University Acronyms
Get your IBF to FM before FSO closes FRS or you may need an
RBC!
Say What?
If you aren't fluent in "University-speak" check out the
Biz.Comm website for a listing of common University
acronyms. http://bizcomm.arizona.edu
*********************
11. FSO Positions Open - FSO is currently recruiting for
the following position:
Job Title: Office Supervisor
Department: Bursar's Office
Job Number: 33709
To review the postings, go to https://www.uacareertrack.com/,
click "Search Postings" on the bar on the left, and search
for Job Number 33709.
*******************
12. Introducing FSO's New Employees - The following
employee has joined FSO in the last month:
*Marilyn Overpeck joined FSO on September 19th as the
Senior Accountant
for State Funds.
Contact: Kymber
Horn
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