Financial Services Office

FSO Monthly Newsletter Archive
 

The University of Arizona

September, 2006

In this edition:

1. Internal Control - Monitoring
2. Streamlined Request for FRS Access
3. Employee Link - Early Electronic Delivery of Tax Form W-2
4. Information Services Web - ISW Apps and Admins
5. Kuali Project Update
6. Business Community Open Forum - November 2, 2:00-3:30, SU North Ballroom
7. Frequently Asked Questions
8. Positions Open in FSO
9. Introducing FSO's New Employees

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1. Internal Control - This month's Internal Control feature is Monitoring. Internal control systems need to be continuously monitored. This is a process that assesses the quality of a system’s performance over time and is accomplished through ongoing monitoring activities or separate evaluations. See http://bizcomm.arizona.edu/internalcontrol/

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2. Streamlined Request for FRS Access - FSO has streamlined the process for submitting Request for FRS Access forms. Please fax your Request for FRS Access forms directly to our fax line at 626-1243. The form will be uploaded into our new electronic filing system for faster processing. If you are submitting more than one request, each form should be faxed separately and should not include a cover sheet. Request for FRS Access Forms are found on the eForms website: http://uabis.arizona.edu/eforms/, under FRS Access, New/Modify.

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3. Employee Link – Select Early Electronic Delivery of Tax Form W-2

FSO is pleased to announce that UA Employees who choose the No-Print Option for their tax forms will have access to their W-2 form as early as January 5, 2007. By authorizing the UA to provide your original W-2 in an electronic format through Employee Link, you won’t need to wait for your department to distribute a paper W-2. An official Federal Form W-2 will be available to print as soon as 1/5/2007.

To set your Tax Form No-Print Option:

  1. Log Into Employee Link, http://emplink.arizona.edu.
  2. Choose “Payroll Information” from the links on the left
  3. Choose “Set Tax Form Print Option” (7th Bullet Down) and follow the steps in the subsequent screens
  4. You will receive an email confirmation of your selection, along with instructions for printing your form W-2 and answers to frequently asked questions

For more information, contact Joy Trent, FSO Operations, at mailto:trentj@arizona.edu.

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4. Information Services Web - ISW Apps and Admins - A new icon has been added to ISW's main menu called "ISW Apps & Admins". This page lists all the applications available in ISW and contact information for those who are authorized to grant access. Please check this list if you require access to additional folders/applications and contact the administrator listed for authorization. http://www.fso.arizona.edu/isw/

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5. Kuali Project Update

  • University California - Davis, Irvine and Santa Barbara joined the Kuali partnership with a million dollar buy in - cash and staff.
  • MIT assigned the rights to their COEUS Grant administration software to the Kuali Foundation.
  • A new Kuali project for Research Administration - Kuali Research Administration (KRA) is being launched. University of Arizona's participation was approved by ITPG and we will be seeking ABOR approval to join and implement. The KRA software would replace SPINS. Cornell, IU and Michigan State have also joined this partnership.
  • Final days of testing - the code was frozen on September 5th, the last two weeks have been spent fixing critical and blockers. Starting next week, no more bug fixes in order to finish up documentation, technical and user, and preparing the software for release on October 2nd. Strathmore College in Kenya will be the first implementer.
  • Kuali Days are scheduled for November 14 and 15 in Tucson, technical and functional sessions will be available.
  • Kuali Foundation and Kuali Partnership Program formed.
  • You can find out more about Kuali at: www.kuali.arizona.edu or www.kuali.org

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6. Business Community Open Forum - Thursday, November 2, 2006, 2:00-3:30, Student Union North Ballroom. November's forum will feature information on the Telecom Funding Model and a visit by President Shelton.

See http://bizcomm.arizona.edu/BCOF.html.

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7. Frequently Asked Questions -

--Your Question: How do I cancel a Purchase Order?

--Reply: Create a new dPR to Request a Change Order (TYPE: CH). Detailed instructions are available in 10.14, Special Processing. http://www.fso.arizona.edu/fso/deptman/10/1014spec.html#table8

FSO maintains a database of frequently asked questions. Visit our FAQ page at http://www.fso.arizona.edu/fso/fm/faq.asp to review previously asked questions, search by category or keyword, or ask a question of your own.

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8. Position Open in FSO

Position Title: Program Coordinator

Department: FSO-Operations

Job Number: 36009

To review the posting, go to https://www.uacareertrack.com/, click "Search Postings" on the bar on the left, and search for the specific Job Number.

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9. Introducing FSO's New Employees:

--Milissa Bell, Accountant, Financial Management

--Brooke Lancaster, Administrative Assistant, Bursar's Office


 

Contact: Kymber Horn