May, 2008 In this edition: 1. Business Community Open Forum - Wrapping up the Fiscal Year **************************** Please join us at the BCOF, on Wednesday, May 21 from 2-3:30 pm in the Student Union North Ballroom. The forum will focus on "Wrapping up the Fiscal Year" and will feature an entertaining skit, "Accounts Payable - The Days of our Lives". Tips on surviving the Fiscal Year-end and updates will be provided by the Budget Office, Financial Services, Systems Control, Sponsored Projects and the Enterprise System Replacement Project. Refreshments will be served! The Business Community Open Forum is held quarterly and is open to anyone at the University who has an interest in the UA's business policies and processes. http://bizcomm.arizona.edu/BCOF.html **************************** The Financial Services Office is responsible for gathering information on the inventories, accounts receivable and deferred revenues or expenses throughout the University for accurate reporting in the annual financial statements. Units that maintain balances in any of these categories are required to provide valuations with complete supporting documentation to the Financial Services Office by July 3, 2008. For a complete listing of critical year-end closing dates and activities, please refer to the Year-End Processing Memo at: http://www.fso.arizona.edu/YearendprocessingdatesfordeptsFY08.pdf **************************** Kuali Days VI, May 13 and 14, was attended by over 400 people, with three complete tracks for KFS, KRA and KS (Financials, Research and Student) and related technical tracks. Presentations are available at: http://www.kuali.org/events/KDVI/program_details.shtml - the next Kuali Days will be in November. Sandbox progress - Michele Norin, CIO, authorized us to work with the rSmart group to install a sandbox with Kuali Financial System (KFS) Release 2.2. We started in February and have loaded FRS accounts, object codes, organizations (departments and units) and beginning balances. Vendor data has been shipped to rSmart for the next steps and we are working on getting some payroll data to load into the Labor Distribution module. The purpose of the sandbox is to help us react to proposed data structures and we will be gathering comments from the campus community over the next several months. Kuali Research Administration (KRA) Release 1.0 which includes Budget Proposal and Routing Sheet and interfaces with Grants.Gov, started its 3 month Quality Assurance. Testers from the partner schools will be meeting face to face next week to do heavy testing. Release is on time and scheduled for release July 1. Development continues on Release 3.0: Effort Reporting is complete and testing has begun; Purchasing and AP testing will begin next week; and Budget Construction, Capital Assets and Accounts Receivable testing is set to begin in June/July. Quality Assurance is scheduled to start September 15 with the release date set for December 2008. **************************** We'll start including updates for the "big" project. Hank Childers, the Project Director, is forming project teams and the official implementation start date is set for July 1. ***************************** The process for claiming unidentified monies received from the bank through ACH (Automated Clearing House) and Wires has been revised to provide an easier way for departments to claim ACH and Wires, and to reduce the amount of email they receive. Unclaimed ACH and Wires will be posted to an ISW Web Folder available to review and claim, eliminating the need to send daily emails with unidentified deposit information. To request access to the ACH-Wires Web Folder, send an e-mail with your ISW login ID to mailto:cashAccounting@fso.arizona.edu See http://www.fso.arizona.edu/computing/reports/help/unclaimed_ACH_wires.pdf for instructions and frequently asked questions. **************************** -Michelle Meyer, Program Coordinator, Senior, Operations . Contact: Kymber
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