May,
2006
In this edition:
1. Internal Control - Information and
Communication
2. 2005-06 Fiscal Year-End Processing
3. Reporting of Inventories, Accounts
Receivable and Deferred Revenues
4. Online RBC's for FY07 Now Available
5. Kuali Project Update
6. eForms - New W-9 Added
7. Frequently Asked Questions
8. Positions Open in FSO
9. Introducing FSO's New Employees
1. Internal Control - This month's Internal
Control feature is Information and Communication. Managers
must be able to obtain reliable information to determine
their risks and communicate policies and other information
to those who need it. Information and communication, the
fourth component of internal control, articulates this
factor. See
http://bizcomm.arizona.edu/internalcontrol/
*********************
2. 2005-06 Fiscal Year-End Processing -
Another fiscal year end is approaching, both academically
and financially. Information for ensuring that financial
transactions are processed correctly can be found in the
Year-End Processing Memo found at:
http://www.fso.arizona.edu/fso/yearend/YearendprocessingFY06.pdf.
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3. Year-End Reporting of Inventories,
Accounts Receivable and Deferred Revenues
If your department has inventories, receivables or deferred
revenues, it is your responsibility to ensure that these
items are properly reported to the Financial Services
Office by July 5, 2006.
See http://www.fso.arizona.edu/fso/training/agendas/ar_inv/
for information, instructions and forms for Special Fiscal
Year-End Reporting of Inventory, Accounts Receivable,
Deferred Revenues, Prepaid Expenses & Deposits
*********************
4. Online RBC's for FY07 - Online RBC is
now available for creating FY07 Budget Transfers for State
and Allocated accounts. Cash transfers and budget changes
for other types of accounts for FY07 will be accepted
beginning July 17, 2006. See:
http://www.budgetoffice.arizona.edu/online.html.
As a reminder, templates can be created at anytime and then
submitted as an RBC on the appropriate date. If you have
any questions, please contact your Budget Analyst or the
Budget Office at 621-1634.
****************************
5. Kuali Project Update
-
Kuali Test
Drive demoed during the Business Community Open Forum-
http://kualitestdrive.org (download the driver's manual
first).
-
Release I code
freeze to occur June 30th, followed by a 3 month quality
assurance period.
-
Procurement
Card eDoc - the first version of the Kuali Procurement card
should be ready for testing this week. Sample data contains
30 transactions from College of Public Health (COPH) and
Arizona Research Labs (ARL).
-
Hands on
testing sessions with Kuali in the training lab will be
held during June and July to get some user focused testing
- details coming.
-
Save the date -
Kuali Days coming to Tucson - November 14th and 15th.
For more
info - visit -
http://www.kuali.arizona.edu/
****************************
6. eForms - W-9 added
A new W-9 Form has been added to the eForms page. This is
the IRS Form used to provide the University’s Tax
Identification Number to those who will pay the University.
The form is available from the eForms page at
http://uabis.arizona.edu/eforms/. ISW access is
required.
****************************
7. Frequently Asked Questions - Training
Available
Your Question: What training is available on processing
Distribution of Deposit Forms (DDF)?
Reply: The Cash Handling and Receiving Class covers
processing DDFs. This class is recommended by Internal
Audit for people who are accepting monies and/or making
deposits on behalf of the University. To register, visit
the FRS Training Page at
https://www.fso.arizona.edu/isw/default.asp?app=training
FSO maintains a database of frequently asked questions.
Visit our FAQ page at
http://www.fso.arizona.edu/fso/fm/faq.asp
to review previously asked questions, search by category or
keyword, or ask a question of your own.
****************************
8. Positions Open in FSO:
Job Title: Accountant (Designated)
Department: Financial Management
Job Number: 35188
Job Title: Assistant Director, Information Technology
Department: FSO-Technology
Job number: 35195
Job Title: Special Assistant to the Assistant Vice
President for Financial Services
Department: FSO-Administration
Job Number: 34735
Job Title: Administrative Assistant - Repost
Department: FSO-Bursar's Office
Job Number: 34255
Job Title Office Specialist, Senior
Department 7703-FSO-Operations
Job Number 34493
To review the postings, go to
https://www.uacareertrack.com/, click "Search Postings"
on the bar on the left, and search for the specific Job
Number.
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9. Introducing FSO's New Employees:
Patrick O'Connor - Manager, Investments
Brian Pierson - Accountant, Financial Management
Guadalupe Valencia, Assistant Comptroller, Rate Studies
Contact: Kymber
Horn
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