July,
2005
In this
month's edition:
1. FRS Close Completed - Audit is Beginning
2. New Student Orientation and CatCard
3. Business Community Open Forum - July Minutes
4. Org Charts Added to the Biz.Comm Website
5. Admin Service Charge for Fiscal Year 2005/2006 - 6.5%
6. Employee Reimbursements Deposited More Frequently
7. Kuali Project Update
8. Positions Open in FSO
9. Introducing FSO's New Employees
**********************
1. FRS Close Completed - Audit is Beginning
We want to thank everyone for getting their Fixed Assets
physical inventory reports in on time and submitting
invoices, RFAAs, PETs, deposits and all the other paperwork
used to create the Universitys' Annual Financial Report in
a timely manner. It takes everyone to prepare the
Universitys' Annual Financial Report and we appreciate your
assistance!
With year-end close activities complete, preparations are
underway for the arrival of the State Auditors to perform
the Fiscal Year 2004/2005audit. Fund Accountants are
compiling Audit folders and reports necessary for the
production of the University's FY 04/05 Annual
Financial Report.
The University's Annual Reports for prior years are
available as pdf files and can be found at
http://www.fso.arizona.edu/fso/annualre/.
**********************
2. New Student Orientation
During June and July the Bursar's Office and CatCard
participated in 10 Freshmen Orientations where they
provided 5025 freshmen with their University ID - the
CatCard. Members of the CatCard office also traveled to
Chicago to participate in an orientation held for students
on the East Coast who will be attending Arizona in the
fall.
One more orientation will be held when the students arrive
and the CatCard Office is expecting to card over 600
students. In FY 2004/2005, they carded 5753 students,
not including the students who were carded during
Orientation.
More on the CatCard program can be found at:
http://catcard.arizona.edu/
**********************
3. Business Community Open Forum
The Business Community Open Forum held July 21st was
attended by about 100 people. After the panelists updates,
we gathered information from the participants regarding
Business Challenges - each group was asked to think back to
when they first arrived; or, about the experiences of new
people they have observed:
o What was hard to understand?
o What parts of the job were most difficult?
o What documents/processes gave you the most trouble?
o Was there information you needed but couldn't access?
o What kind of training would have been helpful?
The top items from individual groups were reported out to
everyone. The information captured from each group will be
used to look for processes that can be improved, an
understanding of the kinds of information that new
employees are looking for, an FAQ page and future Open
Forum topics.
Minutes for the July 21st Meeting, as well as, the May 24th
meeting are
available at:
July 21st,
Business Challenges
http://bizcomm.arizona.edu/Open_Forum_July05.htm
May 24th, Training
http://bizcomm.arizona.edu/BCOFMay2005_Recap.pdf
The next Open Forum will be held in November.
*******************
4. Org Charts Added to the Biz.Comm Website
One of the outcomes of the July Open Forum was a request
for Org Charts. Most groups indicated that understanding
how the University and various admin units are structured
would be beneficial. We have added a link called Org Charts
to the Biz.Comm website and have started populating it with
Org Charts that we have been able to locate. If you would
like to have additional ones added, please send us the web
site location.
http://bizcomm.arizona.edu/orgcharts.htm
*******************
5. Administrative Service Charge
As announced by President Likins in Financial Planning
Bulletin #41, the administrative service charge for fiscal
year 2005 - 2006 will be 6.5%.
http://president.arizona.edu/initiatives/focused-excellence/bulletins/financials/bulletin41/FB41.pdf
*******************
6. Employee Reimbursements Deposited More Frequently
FSO and CCIT are pleased to announce that expense
reimbursements will be deposited into employee bank
accounts more frequently starting July 26th.
In order to have reimbursements deposited into your bank
account, you must be enrolled in Direct Deposit.
Notification of expense reimbursements will be sent via
email to the email address stored in Employee Link.
Employees that are not enrolled in direct deposit will
continue to receive their reimbursements biweekly in their
paycheck.
Reimbursement information is available on ISW.
http://bizcomm.arizona.edu/employee_exp_reimbursements.htm
*******************
7. Kuali Project Update
-
The SME groups for release 1 modules and in process
release 2 modules are meeting on a weekly or biweekly
basis.
-
The Functional Council and the Kuali Research
Administration lead SMEs are meeting in Phoenix - Aug 1st -
3rd.
-
Transaction Processing eDoc specification and development
is well underway. Testing and validation will be
distributed to the partner schools.
-
OneStart(c) Workflow 2.0 is scheduled to be released late
August. CCIT is providing resources to FSO to install
uPortal and Workflow.
Check out July's complete Kuali Update for more details:
http://www.kuali.arizona.edu/JulyUpdate.html
*******************
8. FSO Positions Open
FSO is currently recruiting for the following position:
Job Title: Accountant, Senior
Department: FSO-Financial Management
Job Number: 33240
Job Title: Accountant, Senior
Department: FSO-Financial Management
Job Number: 33241
Job Title: Fixed Income Portfolio Manager
Department: FSO-Financial Management
Job Number: 33242
Job Title: Manager-Tax Compliance
Department: FSO-Financial Management
Job Number: 33057
To review the posting, go to
https://www.uacareertrack.com/,
click "Search Postings" on the bar on the left, and search
for the specific Job Number.
*******************
9. Introducing FSO's New Employees
The following employees have joined FSO in the last month:
Warner Onstine, Applications Systems Analyst, Senior, FSO
Information
Technology (Kuali Developer)
Leonard Przybylski, Applications Systems Analyst, Senior,
FSO
Information Technology (Kuali Developer)
Contact: Kymber
Horn
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