Feb/March,
2006
In this edition:
1. Compliance and Internal Control - Risk Assessment
2. New FRS and UIS Training
3. Direct Deposit Travel Advances
4. FSO Award Winning Employees
5. Frequently Asked Questions - Employee Tax Form Retention
6. Kuali Project Update
7. Business Community Open Forum
8. Biz.Comm - Best Practices
9. Introducing FSO's New Employees
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1. Compliance and Internal Control - This month's Internal
Control feature is Risk Assessment, the process used to
identify, analyze, and manage the potential risks that
could hinder or prevent a college, school, or a department
from achieving its objectives.
See http://bizcomm.arizona.edu/internalcontrol/
****************************
2. New FRS and UIS Training - FRS training classes have
been restructured. In addition, FSO is working with the
Information Warehouse Office and AHSC to offer campus-wide
UIS training. A UIS/FRS class will be scheduled for late
March and UIS/SIS and UIS/PSOS classes will be available
later in the Spring. For more information see:
http://bizcomm.arizona.edu/frs_uis.htm.
****************************
3. Direct Deposit Travel Advances - Financial Services
Office-Operations is pleased to announce that travel
advances will be deposited into the traveler's bank account
using Direct Deposit. When travel advances are deposited, a
notification is emailed to the traveler. FSO has been using
this process for the last three months and it has proven to
be
beneficial to the traveler and their departments by
eliminating trips to pick up advance checks and trips to
the bank. If the traveler does not have Direct Deposit,
advances will continue to be issued via check.
To enroll in Direct Deposit or to modify existing Direct
Deposit information:
Log into Employee Link
https://emplink.arizona.edu.
Click "Online Services" - left hand side.
Click "Direct Deposit Service Online."
Update your information and click "Save."
*********************
4. FSO Award Winning Employees - FSO is happy to announce
its award winning staff. Andrea Lee, Administrative
Associate and Jenny Ruiz, Program Coordinator are both
recipients of this year's Employee Award for Excellence.
FSO is fortunate and proud to have employees like Andrea
and Jenny represent us.
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5. Frequently Asked Questions
Your Question: For current employees, how long do we need
to keep old federal and state tax withholding forms? For
some long-term employees we may have 10 sets of old forms
along with their current withholding election form.
Answer: Departments are not required to keep an employee's
federal and state tax withholding form. FSO/Operations is
the custodian of the University record copy of the tax
withholding forms/records and apply the retention schedule
as outlined by Arizona Revised Statutes. Please contact the
Facilities Management Recycling Waste Management department
at 621-3000 to request a Special Locked Container to have
the forms
recycled since they contain confidential information.
FSO maintains a database of frequently asked questions.
Visit our FAQ page at
http://www.fso.arizona.edu/fso/fm/faq.asp
to review previously asked questions, search by category or
keyword, or ask a question of your own.
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6. Kuali Project Update - The Kuali Functional Council held
in February resulted in more refined deliverables and
timelines:
-
3/31/06 - Kuali
Test Drive (Phase IA - General Ledger, Chart of Accounts,
Workflow, Basic Reports, 4 eDocs)
-
3rd quarter 06
(Remaining Financial eDocs and a full Quality Assurance
(QA) - ready for implementation by a small school)
-
2nd quarter 07
(Contracts & Grants, AP/Purchasing, Budget Construction and
Labor Ledger, possibly Endowments and a second Quality
Assurance)
-
Mar 2008
(Capital Assets and Accounts Receivables and a third QA).
Three updates to campus are wrapping up and will be held
quarterly. Functional Council Meeting Minutes and Project
update handouts and more information is available on the
Kuali website: http://www.kuali.arizona.edu/
****************************
7. Business Community Open Forum (BCOF) - The next open
forum is April
19, 2006, 2:00-3:30 pm Student Union, South Ballroom. The
tentative
topic is "Internal Control". See
http://bizcomm.arizona.edu/BCOF.html
for information on previous open forums.
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8. Biz.Comm - Best Practices
A new section on "Best Practices" has been added to
Biz.Comm, http://bizcomm.arizona.edu/, and includes examples of how
some
departments are addressing policy requirements. If you
would like to
add your "Best Practice" to this website, please contact us
at mailto:fsocommunications@fso.arizona.edu.
****************************
9. Introducing FSO's New Employees - The following
employees have joined
FSO within the last month. Please welcome:
Sierra Abowitt, Accountant - Capital Finance, Property
Management
Veronica Galaviz, Accountant, Associate - Financial
Management,
Internal Compliance
Contact: Kymber
Horn
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