August,
2005
In this month's
edition:
1. View Scanned Travel Documents
2. Revised Independent Contractor Form -
Effective September 1st
3. Benefits Open Enrollment through Employee
Link
4. Authorized Signature Changes -
Effective Date Delayed to October 1st
5. Hiring International Students -
Reminder
6. Where's your paycheck? With Direct
Deposit, it's in your account!
7. NACUBO Business Officer publication -
subscribe today!
8. Kuali Development Project Update
9. Business Community Open Forum - October
26, 2005
10. Biz.Comm website - New Links Added
11. Positions Open in FSO
**********************
1. View Scanned Travel Documents
FSO-Operations is pleased to announce that as of Monday,
August 15th, travel documents are being scanned and are
viewable in ISW. A third ISW "Images" icon has been
created, "Travel Document Images". You can use Travel
Document Images, AP Invoice Images or Check Request Images
to view any scanned documents, including Travel Documents.
To view scanned Travel Documents:
1. Log into ISW (http://www.fso.arizona.edu/isw/).
2. Click on an Images icon (AP Invoices, Check Request or
Travel
Documents)
3. Enter the "T" number (Travel Authorization) or "TE"
number (Travel
Expense Report, no initiating Travel Authorization) in the
Document
Number field.
In general, Travel documents will be scanned within 24
hours of receipt and processed within 7 to 10 business
days. Scanning tips that will help ensure your documents
can be quickly prepared for scanning can be found at:
http://bizcomm.arizona.edu/Document_Scanning_Info.pdf
**********************
2. Revised Independent Contractor Form -
Effective September 1st
The Independent Contractor (ICON) Form has been revised in
an effort to make it easier to determine Independent
Contractor status. The revised form, which will be
effective, September 1, 2005, can be reviewed at http://www.fso.arizona.edu/fso/deptman/drafts/
and after September 1st, will be available on eForms
http://uabis.arizona.edu/eforms/.
*******************
3. Benefits Open Enrollment through
Employee Link -
https://emplink.arizona.edu/
Employee Link Benefits Open Enrollment period begins
Monday, Aug. 29, and continues to Friday, Sept. 16. Changes
will become effective on October 1, 2005. If you do not
wish to change any current benefit elections or covered
dependents, you will not have to take any action during
this Open Enrollment. With Employee Link, faculty and staff
no longer need an extra login and PIN to complete annual
benefits elections - they simply sign on to Employee Link
with their UA NetID Employees who do not have a NetID or
need to reset their password may do so through the
University's NetID Web site at
http://netid.arizona.edu
*******************
4. Authorized Signer changes - Effective
Date delayed until October 1st
The effective date of this policy has been delayed until
10/1/05 due to issues identified with Internal Billing
units. Transactions internal to the University, such as,
Interdepartmental
Billing Forms (IBFs), Stores Merchandise Order Forms (MOFs)
and Request for Motorpool Vehicles(RMPVs), can be
authorized using negative confirmation. The authorizer
should review their monthly transaction reports and work
with their business office to resolve any unauthorized
transactions.
Information sessions will be held at the end of September
to assist with the implementation of this policy. The
revised policy can be accessed at:
http://www.fso.arizona.edu/fso/deptman/drafts/910reimb_signers.html
*******************
5. Hiring International Students - Reminder
FSO Operations would like to remind you that, in addition
to the International Tax Questionnaire (ITQ), the following
forms are required for international students:
J1-Visa Student: DS-2019, Passport, Visa, and I-94 (front
and back)
F1-Visa Student: I-20 form (front and back), Passport,
Visa, and I-94 (front and back)
*******************
6. Where's Your Paycheck? With Direct
Deposit its already in your Account!
Avoid the hassles of waiting in line at the bank and sign
up for Direct Deposit on Employee Link. If you request
direct deposit, your net pay will be deposited directly to
the account you specify on payday. Instead of a check, you
will receive an advice of deposit that you can either view
(and print) through Employee Link, or pick-up on payday in
your
home department. You may enroll in direct deposit by
completing an enrollment form available on Employee Link.
https://emplink.arizona.edu/
*******************
7. NACUBO Business Officer publication -
subscribe today!
The National Association of College and University Business
Officers (NACUBO) Business Officer is an excellent
publication for administrators in University units and is
available as a hard copy subscriptions or online. We have
an unlimited number of hard copy subscriptions and getting
online access is pretty straight forward.
For detailed instructions, follow the "NACUBO Business
Officer" link from the Biz.Comm Communications page:
http://bizcomm.arizona.edu/communications.htm
*******************
8. Kuali Development Project Update
- Functional Council members received a demo of Kuali
Workflow and the Kuali Nervous System at their August face
to face meeting in Tempe. The scope document was update;
the testing process was finalized; identified in scope/out
of scope items with the Kuali Research Administration group
on their module.
- The first eDoc (Transfer of Funds eDoc or Service Billing
eDoc), including workflow, will be ready for functional
testing mid September. The General Ledger/Financial
Transaction Processing and Workflow Subject Matter Expert (SME)
teams will head up the first couple rounds of testing. Once
the initial bugs are worked out, testing will be opened to
campus.
-Usability testing has been expanded to include 5
additional real "users", including a principal investigator
to test the usability of the Kuali Research Administration
Budget sheet. Usability testing will be done on the General
Error Correction (aka eRFAA) and Transfer of Funds
(aka RBC-Cash Transfer) with each campus via video
conferencing. Real users will navigate around Kuali mock up
screens to test how intuitive and easy the screens are to
use.
-Kuali Workflow 2.0 was released on August 27th. Plans are
underway to develop an implementation/feasibility plan for
our campus.
-Development continues on the following modules: Chart of
Accounts, General Ledger, Research Administration (KRA),
Financial Transactions, AP/Purchasing (EPIC) and
Endowments.
Read more about the Kuali Development Project at:
http://www.kuali.arizona.edu/AugUpdate.html
*******************
9. Business Community Open Forum
Mark your calendar for the next four Business Community
Open Forums:
October 26th, 2pm, Student Union South Ballroom
January 25th, 2pm, Student Union South Ballroom
April 19th, 2pm, Student Union South Ballroom
June 7th, 2pm, Student Union South Ballroom
Information and handouts from the previous Forums can be
found at
http://bizcomm.arizona.edu/BCOF.html
*******************
10. Biz.Comm Website
We continue to add links to the new Biz.Comm website at
http://bizcomm.arizona.edu/.
The purpose of this website is to help new and current UA
employees navigate UA business and administrative systems.
Please send any suggestions for additional links to
fsocommunications@fso.arizona.edu.
*******************
11. FSO Positions Open
FSO is currently recruiting for the following positions:
Job Title: Office Specialist, Senior
Department: UA CatCard
Job Number: 33487
Job Title: Manager-Tax Compliance
Department: FSO-Financial Management
Job Number: 33057
To review the postings, go to
https://www.uacareertrack.com/, click
"Search Postings" on the bar on the left, and search for
the specific
Job Number.
*******************
Contact: Kymber
Horn
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