August, 2007 In this edition: 1. Comptroller's Corner - Moving Expenses **************************** Scenario - Moving Expenses: A faculty member accepts a position at the University to begin in August, but asks for a "pre-house-hunting" trip to be paid by the University as part of his/her package. The department agrees and writes the request into the employment contract. Issue: Only the physical relocation of the faculty member's household goods falls within the permissible qualified expenses for moving. Thus, anything outside of this would be considered nonqualified and taxable to the individual. In this case, the entire pre-house-hunting trip is taxable and reportable to the employee. Our current procedures call for the reimbursement to be made at the time the employee is placed on payroll. This way, the entire amount can be added to the paycheck and have employment taxes deducted from the reimbursement. If the employee cannot wait until they are placed on the regular payroll based on their start date, there is a way to place them on the payroll early, so that the reimbursement may be processed before the start date of the employee. Contact FSO Payroll Operations for the procedures http://www.fso.arizona.edu/Payroll/. For past scenarios, check out the Comptroller's Corner at http://www.fso.arizona.edu/comp_corner/ **************************** 2. Business Community Open Forum (BCOF) - Please join us Wednesday, September 12 from 2-3:30 pm in the Student Union, South Ballroom. The topic for September's Forum is "Disasters and Business Continuity - Planning for the Unexpected" The discussion will be led by Brian Seastone, Manager of Emergency Preparedness, UA Police Department and Steve Holland, Director, Risk Management and Safety. BCOF is open to anyone with an interest in the University's business policies and processes. The purpose is to provide information to and solicit concerns from members of the UA business community, and serve as a networking opportunity for the UA business community with their peers and central administration. See http://bizcomm.arizona.edu/BCOF.html for more information. **************************** 3. Frequently Asked Questions - Jury Duty Payment Your Question: What account would I use to deposit a jury duty payment? Reply: The account used depends on the account from which the employee is paid. Please refer to FRS Departmental Manual 8.10 for additional instructions FSO maintains a database of frequently asked questions. Visit our FAQ page at http://www.fso.arizona.edu/app/faq/faq.asp to review previously asked questions, search by category or keyword, or ask a question of your own. **************************** -Kuali Financial System (KFS) Release 2.0 which will include Purchasing/AP; Labor Distribution (PET) and Grants & Contracts (Budget Builder, Proposal Routing Form and Post Award) is on schedule to be released October 19, 2007. -Registration for Kuali Days V is now open. Kuali Days V, November 13 and 14 in Tempe at the Buttes will include the new functionality included in Release 2.0; a Kuali Research Administration (KRA) track; representatives from Strathmore will be joining us to talk about their implementation of KFS. http://guest.cvent.com/EVENTS/Info/Summary.aspx?e=54ec6aa9-0d52-44eb-8ac1-8ca448268460 -Kuali Student Services System (KS) partnership has been formed to develop a student system based on the University of British Columbia's student system; partners include: University of British Columbia, University of Maryland, San Joaquin Delta College (also a KFS partner), University of California, Berkeley, Florida State University, Massachusetts Institute of Technology (also a KRA partner) and Carnegie Mellon University. -Additional hands on sessions and updates will be held again in November after the furor of release 2.0 has died down. For more information, check out Kuali.Org - http://kuali.org/ **************************** 5. Reminders: -FRS Report Printing Discontinued After September FRS Reports **************************** 6. Introducing FSO's New Employees: -Christina Bernardo, Office Specialist, Sr. - Bursar, Banking Services/Bursar's Representatives Contact: Kymber
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