April,
2006
In this edition:
1. Compliance and Internal Control - Control
Environment
2. FRS Access - New Tutorial
3. Hot Topics in Research Administration
4. Employee Link - Print your Form W-2
5. Frequently Asked Questions - Mileage
Reimbursement to/from Airport
6. Kuali Project Update
7. Business Community Open Forum - Kuali Test
Drive, 4/19/06
8. Biz.Comm - Tips, Tricks, and Techniques
9. Position Open in FSO
10. Introducing FSO's New Employees
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1. Compliance and Internal
Control - This month's Internal Control feature is
Control Environment. Control environment is the foundation
for all other components of internal control, providing
discipline and structure and encompassing both technical
competence and ethical commitment. See
http://bizcomm.arizona.edu/internalcontrol/.
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2. FRS Access - FSO has
revised its protocol for granting access to the Financial
Records System (FRS). Effective April 10, individuals will
be given standard FRS access to all University accounts.
This is consistent with the access currently available in
Information Services Web (ISW) and University Information
Systems (UIS). Although employees authorized to use FRS
will have access to all accounts, accessing accounts and
data outside the performance of their duties is a violation
of the Acceptable Use of Computers and Networks at the
University of Arizona policy (http://policy.web.arizona.edu/~policy/acceptable.shtml).
Existing FRS users’ access will be updated by the end of
the month. Employees who change departments will need to
request access to FRS in their new department.
A new FRS-Financial Accounting Screens tutorial, providing
an overview of FRS Accounting Screens and access is
available on-line at
http://www.fso.arizona.edu/fso/training/tutorials/FRS_Tutorial.pps.
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3. Hot Topics In Research Administration
- Sponsored Projects Services (SPS) announces "Hot topics
in Research Administration" from the perspective of
department and central administration. SPS will cover
current items from the NCURA annual conference this past
November, among other topics. All faculty & staff are
invited to sign up for this session. Add yourself to the
class waiting list on ISW
(https://www.fso.arizona.edu/isw/default.asp?app=training).
A date/time/location for the class will be announced when
it is scheduled.
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4. Employee Link - Print your W-2:
As the April 17th deadline for filing your income tax
approaches are you ready? Do you know where your Form W-2
is? If you need a copy of your Form W-2 or 1042s, the
easiest way is to print the forms in Employee Link:
https://emplink.arizona.edu/
Log into Employee Link and select the Payroll Info link on
the left hand side of the screen. In the middle of the
screen will be Form W-2 Wage and Tax Information. Click on
the year that you would like to view. This will open an
official printable copy of your Form W-2 that can be used
to file your income tax returns. If you have any questions
or problems with printing the Form W-2 or 1042s, please
call FSO Customer Service at 621-9097.
See the Employee Link guide for additional information on
Employee Link:
http://www.fso.arizona.edu/fso/Ops/procedures/EL_guide.pdf
*********************
5. Frequently Asked Questions - Mileage
Reimbursement to/from Airport
Your Question: Can I receive mileage reimbursement for
driving to the airport and back when I'm in travel status.
Reply: Yes. If business travel begins during normal (8-5)
business hours and includes travel to and from Tucson
International airport, reimbursement mileage will be based
upon 20 miles round trip (to and from the airport from the
university). If travel begins before 8am or after 5pm, on
holidays or weekends, you will be reimbursed for total
miles if you provide odometer readings when you submit a
Travel Expense Report. If odometer readings are not
provided, you will be reimbursed for 20 miles.
FSO maintains a database of frequently asked questions.
Visit our FAQ page at
http://www.fso.arizona.edu/fso/fm/faq.asp to review
previously asked questions, search by category or keyword,
or ask a question of your own.
****************************
6. Kuali Project Update
-Kuali Test Drive was completed 3/31/06 and is the first
deliverable of the Kuali Development project. A demo will
be provided at the next Business Community Open Forum,
April 19th, 2-3:30, Student Union South Ballroom. If you
can't wait to "kick the tires", Kuali Test Drive is
available at
http://KualiTestDrive.org/ - To ensure a successful
driving experience, please download the Driver's Manual and
work through the detailed log in and scenario instructions
provided. Additional scenarios for the advanced driver have
been provided in Appendix B.
-The 2nd Kuali Days in Indianapolis wrapped up Tuesday
(April 11), attended by 130 people from about 20 different
schools outside the partner institutions. Kuali Test Drive
was officially kicked off. The next Kuali Days is scheduled
for November 2006 and will be held in Tucson.
-Weekly meetings held on the Disbursement Voucher (aka
Check Request) wrapped up mid March and focus of the
meeting shifted to Procurement Card eDoc. Purchasing card
transactions will be fed into Kuali and routed via Kuali
Workflow with a spawned eDoc called the Procurement Card
eDoc.
-The last module was kicked off in March! Labor Ledger,
with Suzanne Zimbardo serving as the lead Kuali Subject
Matter Expert, began biweekly meetings with partner
schools.
More information is available at
http://www.kuali.arizona.edu/
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7. Business Community Open Forum (BCOF)
- BCOF is open to anyone who has an interest in the
University's business policies and processes. The next open
forum is April 19, 2006, 2:00-3:30 pm Student Union, South
Ballroom. April's forum will feature a demonstration of the
first Kuali Financial System deliverable: Kuali Test Drive.
The goal is to introduce you to the Kuali Financial System,
provide information so you can play with Kuali Financials
at your leisure, and to answer any questions you might have
regarding the Kuali Development project. For information on
previous open forums, see
http://bizcomm.arizona.edu/BCOF.html.
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8. Biz.Comm - Tips, Tricks, and
Techniques
"Tips, Tricks, and Techniques", a new section in Biz.Comm,
http://bizcomm.arizona.edu/, will contain helpful hints
for dealing with the University business and administrative
processes. This month's tip is on "Preparing Documents for
Scanning." If you have any tips, helpful hints or shortcuts
you would like to share, please contact us at
mailto:fsocommunications@fso.arizona.edu.
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9. Position Open in FSO - The
Financial Services Office is currently recruiting for the
position of Special Assistant to the Assistant Vice
President for Financial Services. A copy of the posting can
be found in UA's Career Tracks at
http://www.uacareertrack.com. The job posting reference
number is 34735 and all qualified candidates are welcome to
apply.
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10. Introducing FSO's New Employees
- Please welcome Cecilia Au. Cecilia joined Financial
Management, Operating Funds, as an Accountant, Sr. on April
4th.
Contact: Kymber
Horn
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